Legal Secretary

Description Essential Functions

- Answer attorney/paralegal phones as needed and take thorough, accurate messages in a professional manner

- Complete, copy, and close all outgoing mail items in a timely manner, being sure to include any and all attachments or enclosures to recipient and/or copyholders

- Type and proof correspondence and documents relating to Real Estate Acquisitions;
Real Estate Loans;
Real Estate Sales;
Organizational documents;
Leases and Lease related documentation; all areas of law as marked up by attorneys or dictated

- Coordinate opening new client and/or matter files to include submission of conflict check, inserting new file on the System and creating physical files

- Prepare Engagement Letters for new clients and coordinate execution

- Create drafts and final documents in AIA program

- File UCC's and maintaining critical date charts for specific shopping centers; use of direct access account with Secretary of State; assist various attorneys within the Firm regarding Secretary of State UCC's

- Save, print & organize Title Commitments - exception documents for Attorney/paralegal review

- Prepare and complete closing binders

- Receive, review, and route incoming mail

- Input attorney and/or paralegal time into accounting system

- Maintain all filing in a timely manner

Other Responsibilities

- May perform related client relations work

- Perform other work-related duties as assigned

Education, Experience and Skills Required

- Steady work history

- 5+ years legal secretary experience, Transactional Real Estate experience preferred

- High School Diploma or Equivalent

- Proficient in current Microsoft applications such as Word and Excel

- Proficient in Foxit Phantom PDF including interlineation of attorney comments in PDF documents; conversion to Word; extractions; inserts; deletions; whiteouts

- Ability to type accurately; ability to use office equipment such as computer terminal, calculator, copier, postage meter, and scanner

- Strong verbal and interpersonal skills

- Ability to organize and prioritize work and to meet deadlines

- Experience in time entry, client interaction and assistance

- Familiarity of language used in legal/real estate documents

- Team player who is a multi-tasker, highly efficient, accurate, reliable, positive, and professional at all times

- Ability to work overtime when needed with minimal notice

Performance Standards

- High level of attendance and punctuality

- Interaction with attorneys, co-workers and clients in a professional manner

- Adherence to all Firm policies and procedures

- Ability to understand and follow directions as given

- Work with minimal supervision but also as a member of a fast-paced team Requirements e-Filing, e-File, Court Filings, Calendar Management, Dictation

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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