Development Coordinator PartTime

Development Coordinator (Part-Time)

Reports To: Chief Development Officer

Classification: Part-time, Non-Exempt, with the potential to transition to a Full-Time position as organizational needs and funding allow.

Estimated Weekly Time Allocation: To ensure a balanced workload and safeguard the core data and logistical priorities of this part-time role, weekly hours will be structured around the following targets:

• 35% - Donor Database & Development Operations
• 30% - Donor Stewardship & Engagement
• 20% - Team Support & Special Projects*
• 15% - Event Planning & Logistics*

* These two allocations adjust seasonally based on event and special project timing.

The Development Coordinator serves as a key member of the Development Team, providing operational, administrative, and stewardship support that increases the efficiency and effectiveness of Traffick
911's fundraising efforts.

This role is responsible for donor database management, stewardship coordination, event logistics, administrative support, and special projects. The Development Coordinator helps ensure donors receive timely, meaningful engagement while supporting the team's ability to grow revenue and deepen community relationships.

The ideal candidate is highly organized, detail-oriented, proactive, and understands that strong systems, accurate data, and thoughtful follow-through are essential to meaningful donor relationships and successful fundraising efforts.

This role offers opportunities for professional growth and increased responsibility as Traffick
911 continues to expand its impact.

• Serve as the primary administrator of Traffick
  911's donor database (Virtuous).
• Maintain donor records, gift entry, constituent information, communication preferences, and interaction tracking.
• Ensure the accuracy, integrity, and organization of all donor data.
• Create and manage donor lists, segmentation, reports, dashboards, and queries to support fundraising efforts.
• Support donor prospect research and moves management tracking.
• Manage development workflows, automations, and stewardship processes within the donor database.
• Monitor data quality and implement ongoing database cleanup and maintenance projects.
• Generate reports and insights that support fundraising strategy, donor stewardship, and organizational decision‑making.
• Serve as a resource to team members on database‑related processes and best practices.
• Support ongoing process improvement efforts to increase efficiency across the Development Team.

• Execute stewardship efforts for lower‑level donor gifts, ensuring donors receive timely and meaningful acknowledgment.
• Coordinate team efforts for mid‑level and major donor appreciation by assigning stewardship tasks and assisting with thank‑you cards, donor gifts, milestone recognition, and personalized outreach efforts.
• Coordinate logistics for tailored stewardship initiatives such as holiday deliveries, Boo deliveries, donor gifts, and other appreciation activities.
• Support implementation of automated stewardship journeys and donor communications.
• Assist with monthly donor stewardship efforts.
• Ensure stewardship touchpoints are completed accurately and on schedule.

• Coordinate logistical aspects of fundraising and engagement events.
• Manage event timelines (using ), registration materials, guest lists, seating charts, nametags, decor planning, day‑of event set up and tear down, and run of show.
• Coordinate vendor communication and event preparation.
• Track event revenue and expenses and assist with event reporting and reconciliation.
• Maintain event registration data and support post‑event reporting and follow‑up activities.

• Provide administrative support to the Chief Development Officer and Development Team.
• Assist with scheduling, meeting preparation, follow‑up tasks, and project coordination.
• Prepare materials for donor meetings, presentations, fundraising initiatives, and community engagement opportunities.
• Support the development team's use and optimization of  and other project management tools to improve workflow…