Post Closing Specialist

Post Closing Specialist

Location: Addison, TX (Onsite)

Salary: Base $60k - $65k with OTE up to $80k

Clever is a venture-backed real estate technology company on a mission to revolutionize the way people buy, sell, and manage real estate. We are at the forefront of innovation, combining cutting‑edge technology with deep industry expertise to create seamless, efficient, and transparent real estate experiences.

We’ve built the leading online education platform in real estate and earned a 4.9 Trust Pilot rating with over 3,800 reviews - helping consumers save over $210 million in real estate fees. If you’re excited to play a key role at a company that transforms how people navigate their real estate journey, we’d love to hear from you!

Clever Closings is the title and escrow arm of Clever Real Estate. We close residential transactions across multiple states for home buyers, sellers, loan officers, and agents — handling title search and examination, title insurance, escrow, settlement, and disbursement under tight regulatory and underwriter requirements. Our work has to be fast, accurate, and audit‑ready every single time.

We’re seeking a detail-oriented, highly organized Post-Closing Specialist to join our growing team. This role will report to the Senior Director of Operations. In this role, you’ll play a critical part in ensuring the accuracy, compliance, and timely handling of closing documentation after a transaction is completed. This position involves working with both internal team members and external partners to finalize file processing, submit recording documents, and issue final title policies.

• We expect all team members to leverage AI tools as a natural part of their daily workflow — using them to handle routine tasks efficiently so you can spend more of your energy on the work that actually matters: collaborating, problem‑solving, and driving strategy.
• Conduct a thorough post‑closing audit of completed loan files to ensure accuracy, completeness, and compliance with recording requirements
• Submit documents for recording electronically or by mail to appropriate jurisdictions across the country
• Validate recording and transfer/mortgage tax fees, ensuring correct payment amounts
• Reconcile recording fees, process refunds for any overages, and ensure funds are properly disbursed
• Monitor and track closed files and documents sent for recording, updating internal systems accordingly
• Scan, organize, and index final documents into the loan/title operating systems
• Review, log, and mail original trailing documents such as recorded instruments and final policies
• Ensure final title policies are accurate, issued on time, and meet underwriter and client standards
• Communicate with internal teams, lenders, and other transaction stakeholders to gather or clarify information necessary to complete post‑closing tasks

• Audit Accuracy: 98%+ accuracy rate on post‑closing document audits
• Recording Submission Timeliness: All recording packages submitted within 48 hours of closing
• Policy Turnaround Time: 100% of final title policies issued within 10 business days of recording
• Fee Accuracy: Less than 1% error rate in recording fee calculations and tax payments
• File Update Speed: 100% of closed files tracked and updated in the system within 24 hours
• Trailing Document Handling: 100% of trailing documents mailed within 2 business days of receipt
• Regulatory Compliance: 100% compliance with jurisdiction‑specific recording requirements
• Communication Responsiveness: Response time to internal/external post‑closing inquiries within 2 hours
• Document Processing Speed: Document scanning and indexing completed within 24 hours of file closing

• High School Diploma or Equivalent: Required; additional coursework or certifications in real estate, title, or business administration a plus
• Professional
  
  Experience:
  
  3-5 years prior experience performing post‑closing services in a multi‑state environment
• Title/Escrow Software: Experience with Simplifile for electronic recording submissions is required; experience with Qualia title production software is…