Transaction Coordinator

Overview:

We are seeking a detail-driven Transaction Coordinator to join our Dallas team and help ensure smooth, successful closings! In this role, you’ll manage and streamline the closing process for all real estate transactions—creating and tracking timelines, ensuring compliance with Texas Real Estate contracts, and maintaining accurate digital files. You’ll work closely with agents, title companies, lenders, appraisers, and clients to keep deadlines, documents, and contingencies on track.

Responsibilities include drafting addendums, resolving issues, coordinating closing logistics, and preparing the final file for Accounting. As the primary point of contact for all transaction-related questions, you’ll play a vital role in ensuring an efficient and timely closing process. This position is fully on-site at our Addison, TX office.

We welcome both full-time and part-time candidates—whether you’re looking for a 40-hour workweek or a more flexible schedule, we’d love to hear from you!

Summary of Responsibilities:

Develop detailed timelines for each transaction and ensure all deadlines are met and contingencies are released by following up with relevant parties as needed.

Keep well-organized and compliant digital records for all transactions, ensuring documentation is complete and up-to-date.

Review Texas Real Estate contracts to summarize key terms, conditions, and critical contingency dates for each transaction.

Serve as the primary point of contact for agents throughout the transaction. Keep all parties updated on important dates, missing documents, calendar reminders, and file compliance status.

Cultivate and maintain relationships with third parties such as title companies, lenders, inspectors, appraisers, and agents to ensure a smooth and efficient closing process. Share relevant updates and information as needed.

Prepare any necessary addenda throughout the transaction, maintain accurate records of them, and ensure they are properly shared with all relevant parties.

Act as the first point of contact for any questions or issues that arise during the closing process, collaborating with agents, clients, attorneys, lenders, appraisers, and other real estate professionals.

Communicate effectively with agents regarding any challenges or issues that need to be resolved or negotiated during the transaction.

Manage the logistics of the closing, including coordinating the date, time, and location, and notifying all involved parties. Ensure the client is informed about utility account setups and cancellations.

Compile the closing file for the Accounting Department, including documents that require signatures, initials, or dates, and confirming commission amounts.

Closeout the file after the closing including changing the MLS status to ‘closed’ for our listings, double-checking the file, making an electronic copy of the HUD, etc. and dd closed file to the appropriate location

Perform any additional tasks as assigned by management.

Essential

Qualifications:

Active Texas Real Estate license highly preferred

Minimum of 2 years of experience working with TREC contracts, demonstrating a solid understanding of Texas real estate regulations and procedures.

Detail-oriented with a strong commitment to producing high-quality, accurate results.

Proven ability to prioritize tasks and manage time effectively, especially under pressure and tight deadlines.

Excellent written and verbal communication skills, with the ability to convey information clearly, professionally, and persuasively.

Exceptional organizational and multitasking abilities, consistently managing multiple tasks and projects with efficiency and attention to detail.

High-level customer service skills, with a client-focused approach that fosters positive…