US_General Office Administration Support Experienced ParaProfessional

Job Title:

Site Project Coordinator , HVDC Construction & Commissioning, Site Support Team
MAX BILL RATE: **
* Project Assignment:
Intermountain Power Project (IPP) Adelanto

Purpose:

High Voltage Direct Current (HVDC) Converter Station (see hyperlink below for more information)
Intermountain Power Project | **
* Project

Location:

16685 Racoon Avenue
Adelanto, California 92301
Working Hours (approximate):
Monday to Friday 7:30am 4:00pm Standard working hours will be restricted to 40-hours per week.
Remote Option:
No remote work is allowed for this position. This role is fully dedicated to being at the job site.
Certifications Needed: OSHA 10 Certification (course will be provided if necessary)
Projected End Date of Assignment:
May 31, 2027
Working Attire:
Business casual at a construction site. Closed toe boots, jeans/khaki-style pants, and a polo type shirt are appropriate.
Project Structure:
Consortium (
*** acts in an advisory and representative role regarding our equipment installation and energization, reporting to the Principal Contractor and Client.)
Important Site Specific Notes:
No tobacco usage, smoking, or vaping to be used at the site, no firearms allowed on site, no alcohol allowed on site.

Candidate Profile
Some key words that may describe you:
Solutions focused
Passionate about People Operations
Technology savvy
Thrives in a diverse environment
Details oriented

You are a proactive, detail oriented coordinator comfortable managing diverse administrative and operational tasks in a fast paced, multicultural environment. You communicate clearly, adapt quickly, and work effectively with both site leadership and cross functional teams.
You are known as a friendly face and have a knack for gathering information. Our Construction & Commissioning team is wildly diverse with people coming from several different countries and continents. Being a champion of safety, respect, and team culture is critical for the overall project team to thrive.

You are open to direct communication, able to hear feedback and adjust accordingly. Additionally, you can communicate openly (and appropriately) with the Site Manager and project leadership.

Key Stakeholders (who you primarily will work with)
" Team Leader of HVDC Site Support (North America) Global Head of HVDC Site Support
" The IPP Adelanto Core Project Team Site Manager, Project Construction & Commissioning Manager, Installation Manager, Quality Manager, Health Safety and Environmental (HSE) Site Representative
" Consortium Partner Client Representatives
" Other
*** Project Site Coordinators and extended Site Support Team regionally and globally

Primary Duties and Responsibilities
The Project Site Coordinator supports the Site Manager and the site team in construction trailer office operations and a range of administrative tasks, reporting administratively to the Site Manager and functionally to the Team Leader, HVDC Construction & Commissioning Site Support Team North America.

Project Site Administration and Coordination Responsibilities
Reporting and Documentation
Collect, organize, and manage reports detailing project progress. Assist in the preparation of progress, site, project, and management presentations to ensure stakeholders are kept informed. Compile, organize, and manage weekly reports, and prepare and distribute meeting minutes, reports, and documents. Track action items and deliverables related to topics discussed during attended meetings, maintaining clear and consistent communication. Draft communications, including emails, reports, and messages, to keep the team updated and informed.

Meeting Participation and Coordination
Participate in meetings, record and distribute minutes, and monitor the completion of assigned action items. Support Coordinator and Site Support team meetings by tracking action items from site meetings and following up as needed to ensure accountability and timely resolution.

Personnel Management, Onboarding, and Offboarding
Manage the onboarding and offboarding processes for project personnel, providing orientation and guidance for new employees joining the construction sites. Greet and prepare site visitors for site requirements, ensuring all necessary procedures are communicated. Maintain up-to-date lists of site team members and support Health, Safety, and Environment (HSE) with certification and emergency contact documentation.

Time Tracking and Record Maintenance
Track on-site Hitachi personnel timesheets and working hours, maintaining comprehensive records using
tables, charts, and dashboards. Share this information with relevant departments as needed. Maintain an
updated register of Hitachi personnel present on site, ensuring accurate and current tracking of all staff.

Administrative Support and Office Management
Perform general administrative duties, providing backup support during staff absences or periods of high workload. Maintain current delivery records and manage the sending and receiving of parcels, primarily through Fed Ex. Oversee the administration of…