Assistant Director, Articulation & Enrollment Services

Responsibilities

• Supports the ARTSYS Product and Project Manager with implementation of the ARTSYS system, including active participation in weekly vendor coordination calls.
• Coordinates outreach with Maryland community college partners related to ARTSYS Program Transfer Guides.
• Plans and facilitates meetings with community college partners to clarify system functionality, improve transfer-related processes, and identify training and support needs.
• Assists with promoting ARTSYS through transfer fairs, meetings, workshops, and other appropriate venues.
• In partnership with the ARTSYS Product and Program Manager, enhances college fair presence by offering ARTSYS sessions for counselors, administrators, and prospective transfer students on effective platform use.
• Coordinates with transfer coordinators and other leaders at all Maryland community colleges to support USM institutional participation in virtual and in-person college fairs statewide.
• Serves as the programmatic lead, under the oversight of the Director of Articulation and Enrollment Services, for planning and coordinating the annual Maryland Transfer Partnership Conference (MTPC), a statewide professional development event for staff across all Maryland higher education institutions participating in ARTSYS.
• Collaborates with USM IT to develop and maintain registration and informational websites for in-person and virtual events.
• Coordinates logistics for MTPC, retreats, workshops, and in-person meetings, while contributing to agenda development, content delivery, facilitation of discussions, and alignment with the unit’s strategic plan.
• Participates in the development and application of rubrics and criteria to administer scholarship programs in alignment with donor intent and Board directives.
• Assists with inter-institutional coordination related to scholarship implementation, including communications, process enhancements, and tracking and organization of scholarship information.
• Contributes to the enhancement of scholarship models used for tracking and managing funds.
• Participates in enrollment management affinity groups, contributes to agenda development, and maintains records and meeting archives.
• Tracks action items and follows up on outcomes from the ARTSYS Advisory Council and other affinity groups.
• Moderates discussions among leaders from USM institutions, including registrars, financial aid directors, admissions directors, transfer coordinators, and residency officials.
• Shares updates with affinity groups on relevant USM activities and policies and, as appropriate, coordinates collective input on topics of shared interest.
• Represents the University System of Maryland (USM) on statewide committees.
• Leads a statewide intersegmental committee and coordinates preparation for activities related to professional organizations such as the Maryland School Counselor Association (MSCA), National Association for College Admission Counseling (NACAC), The American Association of Collegiate Registrars and Admissions Officers (AACRAO), and other related organizations.
• Develops stakeholder communication plans and serves as the primary point of contact for outreach efforts, both virtual and in-person.
• Works directly with the Associate Vice Chancellor to review and prepare materials related to academic programs proposals and evaluation processes.
• Implements and maintains a review process to ensure ADA compliance across Academic and Enrollment Services documents and records, including administrative archives and ARTSYS materials, to support accessible communication.
• Participates in ongoing professional development related to ADA to remain current on legal requirements, best practices, and emerging accessibility standards.
• Provides training and guidance to Academic Affairs staff on creating accessible documents and materials in alignment with ADA accessibility requirements.

• Bachelor’s degree from an accredited institution.
• Five (5) years of successful university or college administrative or academic professional setting experience within admissions, records and registration, and/or academic advising.
• Experience with transfer enrollment and articulation.
• Understa…