Administrative Assistant, HR & Finance

Position:
Administrative Assistant - HR & Finance

Classification:
Full-time, Hourly, Non-exempt

Entity:
Lenawee Christian Ministries

Reports to:
Director of Human Resources, dotted line to Director of Operations & Finance

ABOUT US.

Lenawee Christian Ministries provides Christ-centered education, spiritual development, and wellness services to the Lenawee County community, centered around Jesus Christ. The ministry is made up of two operating entities:
Lenawee Christian School and the Christian Family Centre, located in Adrian, MI.

• Lenawee Christian School exists in partnership with the family and church to integrate Biblical truth for life with a commitment to glorifying Jesus Christ through academic excellence and spiritual maturity.
• The Christian Family Centre is a world-class fitness and family activity facility that strives to assist families and individuals grow in their physical, social, and spiritual wellness with Jesus Christ being the center.

POSITION SUMMARY.

The Administrative Assistant serves as a shared administrative resource supporting the Human Resources and Finance departments while also acting as the primary administrator of the Central Office and the ministry's Volunteer Programs (LCS Volunteer Service Program (VSP), Impact Sports & The Centre's Volunteers in Partnership (VIP) program).

This role ensures accurate records, compliant processes, and excellent service to employees, families, volunteers, and visitors. Responsibilities include employee onboarding coordination, billing and tuition administration support, recruiting coordination, volunteer compliance tracking, and Central Office reception responsibilities.

The Administrative Assistant also serves as the primary front-office representative for the ministry by answering phones, greeting visitors, and creating a welcoming and organized environment for families, staff, and guests.

The ideal candidate is highly organized, detail-oriented, service-minded, and aligned with the mission and values of Lenawee Christian Ministries.

KEY RESPONSIBILITIES .

Central Office Administration

• Serve as the primary administrative presence for the Central Office front desk.
• Answer and route incoming phone calls professionally and courteously.
• Welcome and assist visitors, families, staff, and guests, creating a warm and hospitable environment.
• Maintain an organized reception area that reflects the ministry's commitment to excellence and service.
• Assist with incoming and outgoing mail, deliveries, and general office coordination.

Human Resources Support

• Assist with the new hire onboarding process, including:
• Creating and maintaining employee profiles in HRIS systems
• Processing background checks and pre-employment documentation
• Completing and tracking I-9 verification and compliance requirements
• Maintain accurate and confidential employee personnel records.
• Support recruiting efforts, including job posting coordination, candidate communication, and interview scheduling.
• Assist HR leadership with formatting and maintaining employee documentation such as offer letters, job descriptions, and internal communications.
• Support HR compliance activities, audits, and reporting as needed.

Finance & Billing Support

• Perform billing clerk functions in support of the Finance department.
• Assist with administration of FACTS and other tuition and billing systems, including account setup and maintenance.
• Support payment tracking, documentation, and reconciliation preparation.
• Respond to basic billing inquiries and route complex issues appropriately.
• Maintain accurate documentation related to tuition, fees, and adjustments.

Volunteer Administration

• Conduct background checks for all incoming volunteers across the ministry.
• Serve as the primary administrator of the school's Volunteer Service Program.
• Manage the volunteer tracking system, including account setup and background check processing.
• Monitor compliance with school volunteer policies and requirements.
• Track and audit volunteer hours against annual participation expectations.
• Reconcile volunteer hours with tuition assistance or program requirements.
• Communicate with families regarding volunteer expectations and participation status.
• Prepare…