Accounts Payable Specialist

Responsibilities

• Perform full-cycle accounts payable processing, including invoice entry, coding, approval follow-up, payment processing, and expense management.
• Maintain and manage all business licenses and ensure regulatory compliance.
• Set up and maintain vendors and monitor vendor compliance, including Certificates of Insurance (COIs), W-9s, and other required documentation.
• Support AP team and the cost department as needed.
• Review vendor statements, research and resolve discrepancies, respond to vendor inquiries, and resolve invoice and payment issues.
• Process payments through checks, electronic payment methods, and online vendor portals, including voids and payment corrections as needed.
• Process subcontractor invoices and AIA payment applications, including payment holds, retainage, and required follow-up.
• Review and resolve purchase order, receiving, invoice, and approval discrepancies in coordination with project managers, the Cost Department, Accounting, and other internal teams to ensure timely and accurate processing.
• Use Viewpoint software to streamline operations and increase efficiency.
• Maintain accurate and up-to-date accounts payable and vendor records in Viewpoint Vista.
• Support accounts payable process improvements, system implementations, and special projects as needed.
• Maintain accurate and up-to-date financial records.
• Comply with company financial policies, internal controls, and established accounting procedures.

• Perform full-cycle accounts payable processing, including invoice entry, coding, approval follow-up, payment processing, and expense management.
• Maintain and manage all business licenses and ensure regulatory compliance.
• Set up and maintain vendors and monitor vendor compliance, including Certificates of Insurance (COIs), W-9s, and other required documentation.
• Support AP team and the cost department as needed.
• Review vendor statements, research and resolve discrepancies, respond to vendor inquiries, and resolve invoice and payment issues.
• Process payments through checks, electronic payment methods, and online vendor portals, including voids and payment corrections as needed.
• Process subcontractor invoices and AIA payment applications, including payment holds, retainage, and required follow-up.
• Review and resolve purchase order, receiving, invoice, and approval discrepancies in coordination with project managers, the Cost Department, Accounting, and other internal teams to ensure timely and accurate processing.
• Use Viewpoint software to streamline operations and increase efficiency.
• Maintain accurate and up-to-date accounts payable and vendor records in Viewpoint Vista.
• Support accounts payable process improvements, system implementations, and special projects as needed.
• Maintain accurate and up-to-date financial records.
• Comply with company financial policies, internal controls, and established accounting procedures.

Education:

High school diploma or equivalent; additional coursework in Accounting or Business preferred.

Experience:

At least 2 years of previous experience in accounting is preferred.

• Proficiency in financial systems and attention to detail are essential; experience with Vista Viewpoint is a plus.