Executive Assistant

Summary The executive assistant provides high-level administrative support to Lead Executive Assistant and Lead Pastors by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

This position requires its primary duty must be the performance of office or non-manual work directly related to the management or general business operations of the employer; and its primary duty includes the exercise of discretion and independent judgment with respect to matters of significance.

Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Personal:

Maintain the God ordained priorities in your life putting Jesus Christ at the center of everything including your spouse, children, and the ministry

Passionate about tithing at least 10% of your income to what God is doing through the vision of Faith Church Invest in and lead a Faith Church connect group

Be responsible for developing & multiplying Dream Team Avoid the appearance of evil, let no hint of immorality exist and conduct life with the upmost of integrity in all situations

Attend services regularly with your entire family

Maintain loyalty to the vision and staff of Faith Church and always protect the unity God has given this church

Believes and operates in the gifts of the Spirit Wholeheartedly believes in the empowerment of women in Pastoral leadership

Fully devoted follower of Christ Person of Godly character and integrity

Loves Faith Church and lives our vision and culture

In alignment with What We Believe and Leadership Core Values Attend weekly Staff Meeting Personal social media posts in regards to Church activity must be aligned exclusively with Faith Church

Essential Duties & Responsibilities:

You will attend quarterly leadership meetings with all staff and volunteer director

Weekend & services responsibility: facilitate the speaker for the weekend and making sure they have everything they need to have the Services run smoothly with transportation, props, etc, hang loose for speaker needs, and possible travel with Lead Pastors Kingdom Builders Dinners work with the KB Administrative Assistant to help facilitateIAW dates and follow up Assist in planning events and organize meeting notes

Update preaching Calendar In-house guest preaching reach outs Guest Speakers Purchase gifts and arrange gift baskets

On-Site communication with guest and team Manage Lead Pastors' Schedules Schedule meetings

Send invites for scheduled meetings

Update attendees of changes

Set up all Video Conference meetings for Pastors (Zoom)
Send 1 hours, 30 minutes, 15 minute and 5 minute reminders via text (or phone call when needed) for all meetings

Womans Conference Guests/Invites Travel for guests

Itineraries

Gift Baskets Purchase supplies

Assemble Food Order , arrange, confirm final count, set up Reach out to DT to host special guests

Schedule and execute meeting for HostessesDécor for PW suite

Christmas Gifts Research, order, and distribute gifts for Staff, DT Directors, Donors, Pastors/Friends)
Organize and assist with staff Christmas party

Update and help manage Birthday Calendar (Pastors/Friends)
Birthday Gifts Research, order and distribute gifts for Staff and Pastors/Friends)
Schedule and Post Pastor Davids Blog Staff Travel - book; organize and prepare

Gather and ship product for speaking engagements

Create and distribute agenda for staff meeting

Coffee order for Weekend Leadership meeting

Manage Lead Pastors' credit card logs Schedule and execute staff outings

Thank you cards for Pastors (gifts they received)
Make coffee/tea for Pastors Order lunch when necessary

Schedule ride a longs for Pastors for Weekend Services Mens Meetings schedule and follow upGet trained on PA positions

Assist with message research

Be available to travel to speaking engagements

Assist with NC show meetings, ideas and executions

Cross train on travel and Lead Pastors social media

Track monthly reports

Manage Pastor Nicoles social media

Help with Pastor Davids social media

Household of…