Officer III - Administration; Kuwaiti Nationals

Job description

• Oversee and manage the day-to-day administrative operations of the organization.
• Handle employee’s visa renewal, new joiners visa issuance and separated employee’s visa cancellation.
• Ensure all local authority company’s licenses are renewed on time.
• Coordinate with various departments to ensure smooth workflow and efficient processes.
• Implement best practices and standard operating procedures for administrative tasks.
• Lead efforts to maintain and improve office facilities, ensuring a safe, comfortable, and functional environment.
• Ensure high quality of services provided to all Kuwait Steel employees including but not limited to Catering, Cleaning, Clinic, gardening, accommodation, and transportation services.
• Collaborate with vendors and service providers for facility maintenance and repairs.
• Monitor and manage office supplies, equipment, and inventory.
• Assist in budget planning and allocation for administrative and general service functions.
• Monitor expenses, review financial reports, and identify cost‑saving opportunities.
• Collaborate with finance teams to ensure accurate invoicing and financial compliance.
• Analyse existing processes and procedures to identify areas for improvement.
• Lead initiatives to streamline processes, enhance efficiency, and reduce operational bottlenecks.
• Implement changes and monitor their effectiveness.
• Oversee and manage special projects related to administrative and general service functions.
• Develop project plans, allocate resources, track progress, and ensure timely completion.
• Ensure compliance with relevant regulations, policies, and procedures.
• Implement and enforce health and safety measures within the organization.
• Collect and analyse data to generate reports and insights for management decision‑making.
• Provide regular updates and reports on administrative and general service activities.

• A bachelor's degree in business administration, management, or a related field (or equivalent experience).
• 3 to 5 years of relevant experience in administrative and general service roles.