Contracts Administrator; Contract Specialist II

Specific Accountabilities

• Responsible for pre‑award activities including bid invitation preparation, processing queries from bidders, preparation of bid evaluation programmes, evaluation of bids, negotiation, contract preparation and award formalities.
• Responsible for post‑award activities including conducting kick‑off meetings, coordinating all contract submittals and correspondence, preparation and processing of variation orders, claims and close out.
• Manages the drafting of Invitation to Tender packages for contracts for large O&G facilities projects; reviews and, if necessary, proposes comments on and alternative text/clauses to client contract conditions.
• Reviews issues with legal, risk management, tax, and accounting personnel as a condition precedent to submitting to management for approval.
• Functions as a part of a negotiating team consisting of project management staff, to establish the terms and conditions of a contract.
• Monitors and ensures the business provisions of assigned contracts are administered to ensure compliance with contractual terms and conditions; keeps the Projects Contracts Manager advised as to the scope, financial, and risk features of applicable contracts.
• Ensures documentation to negotiate change orders are properly produced and maintained.
• Prepares letters to clients requesting approvals and interpretations necessary to comply with the provisions of the contract.
• Ensures project/facility acceptance documents are prepared and followed through and that acceptances are signed by the client.
• Furnishes business and financial information requested by the client concerning the project, as delegated by the Project Manager.
• Identifies contractual problems and takes appropriate action to ensure a satisfactory resolution. Follows up on those problems which demand management attention, to ensure timely response to the client and Management of Contract Quality standards.

• Bachelor's Degree in Engineering or Bachelor Degree in Science, Commerce or Law.
• IACCM professional certification in 'Contract and Commercial Management Advanced Practitioner' or equivalent is a plus.

• Extensive knowledge of Contractual Terms & Conditions and Commercial Contract Law.
• Excellent understanding and extensive experience of the procurement and contract administration processes and principles from preparation and issue of Bidders Lists, Contracting Plans and bid invitation package preparation through to award, administration and close out of Contracts.
• Strong grasp of procedural requirements & necessity of providing an Audit Trail for Management purposes.
• Middle East/Arabian Gulf experience is preferred but not mandatory.

We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.