Office Assistant II,III - Waimalu Elementary Job Aiea area,Hawaii USA,Administrative/Clerical

Responsibilities

Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.

Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.

Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.

Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.

Composes routine correspondence and letters of acknowledgement.

Sets up and maintains paper and electronic files and revises filing systems as necessary.

Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.

Determines the need for and/or makes routine orders for necessary supplies, materials or other items.

Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.

Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Experience Requirements

Applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown, or any equivalent combination of training and experience.

Office Assistant II
:
Basic Exp ½ year, Clerical Exp 0 years, Total Exp ½ year.

Office Assistant III
:
Basic Exp ½ year, Clerical Exp 1 year, Total Exp 1–1½ years.

Basic Experience
:
Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.

Clerical Experience
:
Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.

Supervisory Aptitude
:
Required for positions with supervisory responsibility; demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments involving some supervisory responsibilities.

Keyboarding/Computer Skill Requirement

Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. Positions that require keyboarding/typing skill 40 net words per minute are typically at the Office Assistant II and higher levels.

Substitutions Allowed

Graduation from high school or equivalent may be substituted for Basic Experience.

Excess Clerical Experience may be substituted for Basic Experience.

Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen semester credits of satisfactorily completed coursework for six months of experience, up to a maximum of two years.

Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen semester credits for six months of experience, up to a maximum of two years.

Quality of Experience

Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he or she has the ability to perform the duties of the position for which he or she is being considered.

Salary

Office Assistant II, SR-06: $3,141.00 per month.

Office Assistant III, SR-08: $3,266.00 per month.

Requirements

Applicants must meet all the requirements for the position they are seeking as of the date of the application. The required education and experience may not be gained concurrently. Calculation of experience is based on full‑time, 40‑hour workweeks. Part‑time experience is pro‑rated. For example, twelve months of experience at 20 hours per week is equivalent to six months of experience, not one year.

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Office Assistant II, III - Waimalu Elementary