Administrative Assistant

Administrative Assistant

Schedule:

Monday–Friday, 9:00 AM–6:00 PM (as needed for operations)
Occasional 6:00 AM start once per month for team meetings

Assignment:
Temporary Full-Time (Up to 6 months; assignment may end earlier based on operational needs)
Pay:
Starting at $19.00/hour (Higher rates may be considered based on experience)
Parking:
Street parking available

Bishop and Company is seeking a detail-oriented and organized Administrative Assistant to support our Facilities & Logistics Department for our client in the Halawa location. This temporary full-time opportunity is ideal for an experienced administrative professional who enjoys working in a fast-paced environment while supporting purchasing, inventory, and departmental operations.

What You'll Do Financial & Administrative Support Process purchase requisitions, purchase orders, and vendor invoices

Submit invoices to Accounts Payable with proper coding

Maintain organized electronic filing of contracts, invoices, and purchasing records

File invoices into designated shared folders

Track outstanding invoices and follow up with vendors as needed

Assist with project tracking spreadsheets and budget logs Support vendor setup documentation, including W-9s and New Supplier Forms Inventory & Purchasing Coordination Monitor inventory levels for Facilities & Logistics supplies

Order office, maintenance, housekeeping, and operational supplies

Track distribution of keys, uniforms, equipment, and department assets

Maintain inventory records and perform periodic audits

Department Operations Support Provide administrative support for ongoing facility projects

Draft and post department communications and announcements

Schedule meetings and coordinate calendars

Record meeting minutes

Update department intranet pages

Assist with travel arrangements and reservations

Backup Administrative Coverage Provide front desk coverage as needed during scheduled times

Qualifications Required High school diploma or equivalent

Minimum two (2) years of office experience

Minimum two (2) years of customer service or public-facing experience

Preferred

Bachelor's degree from an accredited college or university

Ideal Candidate We're looking for someone who has:

Three (3) or more years of administrative experience

Experience processing invoices and purchase orders

Strong proficiency with Microsoft Word, Excel, and Outlook Excellent organizational and multitasking skills

Professional communication skills with vendors and internal departments

Ability to prioritize multiple assignments with minimal supervision

Experience with inventory management or purchasing

Experience supporting Facilities, Construction, Operations, or Healthcare departments is a plus Physical & Work Environment Ability to sit and work at a computer for extended periods

Keyboarding up to four hours intermittently

Ability to occasionally lift, carry, push, or pull up to 35 pounds

Indoor, air-conditioned office environment

Bishop & Company offers its temporary and contract employees attractive, competitive benefits, including paid holidays, paid vacation, health insurance, and matching 401k plan for all those who qualify!

Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii. We charge no fees to candidates and our client services are 100% guaranteed.

Please forward resumes to:

Bishop & Company Phone:
Website:  Honolulu, HI
*** No relocation, In-state applicants only. Must be available to interview immediately.
*** Equal Opportunity Employer – Disability and Veteran
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