Purchasing Specialist

This position reviews and processes invoices for Aiken County. These duties are divided between the other Purchasing Specialist. The Senior Purchasing Specialist divides vendors and is the POC for the Account Payable Section of Procurement.

• Daily:
  Sorts and alphabetizes invoices by PO type and vendor, scans and indexes invoices in Onbase, emails invoices to departments, files invoices and determines sequence to ensure timely payment, checks for accuracy, verifies against purchase orders, updates edits/invoices to general ledger, maintains open payables file, and resolves vendor and department inquiries.
• Daily:
  Emails Accounting to verify AP checks cleared, coordinates re‑issuance, informs vendors, works with Accounting on payment questions, account coding corrections, and adjusting journal entries.
• Daily:
  Maintains authorized buyer lists for vendors and notifies departments of updates.
• Daily:
  Signs in/out store purchasing cards, checks returns, and orders replacements.
• Weekly:
  Files receipts and invoice backup, generates and checks disbursement reports, pulls invoices, bundles groups for printing and mailing, and handles emergency services grant invoices.
• Weekly:
  Processes insurance, Human Resources, and Finance payments; handles travel and training checks; refunds; utility bills; and other miscellaneous payments.
• Monthly:
  Checks vendor statements, compares with processed invoices, contacts vendors for discrepancies, scans statements into Onbase, and maintains the monthly statement file.
• As needed:
  Receives visitors, signs for packages, covers the phone, updates daily accounting reports, distributes mail, and performs other office duties.

Minimum Level of Job‑Related

Education:

High school; accounting experience is required.

2‑3 years accounts payable experience in the government sector; knowledge of Procurement Ordinances.

• Proficient in Microsoft Word and Excel.
• Good phone and time management skills.
• Strong communication with vendors and department contacts.
• Self‑starter capable of working independently without supervision.
• Familiar with the PIGEN/400 System used for purchasing and accounting functions; a plus.
• Accounts Payable experience. Required.
• General accounting knowledge. Required.