Property Accountant

• Employee Type Exempt - FT

Description

Property Accountant

The Reserve Club at Woodside | Aiken, South Carolina

The Property Accountant supports the financial operations of The Reserve Club at Woodside by maintaining accurate accounting records, assisting with monthly close, supporting member billing and collections, processing payables and receivables, reconciling accounts, and helping department leaders manage financial information related to Club operations. This position requires strong attention to detail, professional communication, sound accounting judgment, and the ability to work in a member-focused private club environment.

The Reserve Club is a private, member-focused club with operations that include golf, food and beverage, events, racquets, aquatics, fitness, facilities, agronomy, membership, and administration. The Property Accountant must understand how accounting supports each operating department and must help ensure financial records are timely, accurate, organized, and useful for decision-making by the Controller, GM/COO, department heads, committees, and Board leadership.

Controller, with regular coordination with the GM/COO, Human Resources, department heads, and administrative team.

• Maintain accurate accounting records in accordance with generally accepted accounting principles, Club policies, and private club industry standards.
• Prepare and post journal entries, recurring entries, accruals, prepaid expenses, and reclassifications as assigned.
• Reconcile balance sheet accounts, bank accounts, credit card activity, clearing accounts, inventory-related accounts, member receivables, vendor accounts, and other assigned general ledger accounts.
• Assist with the monthly close process, including review of department activity, supporting schedules, variance explanations, and preparation of financial reports.
• Support timely, accurate, and organized month-end reporting for the Controller, GM/COO, department heads, Ownership, and Board of managers reporting process.
• Maintain organized work papers and documentation supporting all reconciliations, journal entries, audit requests, and financial reporting schedules.

• Use the Club’s accounting, point-of-sale, payroll, accounts payable, and club management systems to process, review, reconcile, and report financial activity.
• Maintain working knowledge of club management software such as Jonas, Northstar, Clubessential, Fore Tees, POS platforms, payroll systems, bank platforms, Microsoft 365, Excel, Outlook, Teams, SharePoint, and related accounting tools used by the Club.
• Assist with the accuracy of member accounts, billing codes, department coding, general ledger mapping, event charges, sales categories, inventory coding, payment processing, and system-generated reports.
• Identify system issues, coding errors, interface problems, or workflow concerns and communicate them to the Controller and appropriate department leader.
• Support future system improvements, software conversions, integrations, reporting enhancements, and process standardization as directed.

• Assist with monthly member billing, statement preparation, minimums, dues, fees, event charges, house charges, credits, adjustments, and recurring billing activity.
• Review member accounts for accuracy and work with department heads to resolve billing questions, incorrect charges, missing chits, event coding issues, or posting discrepancies.
• Process member payments, ACH or credit card activity, refunds, credits, and adjustments in accordance with Club procedures.
• Monitor accounts receivable aging and assist with courteous, professional follow-up on outstanding balances.
• Respond to member account questions in a respectful, discreet, and service-focused manner while maintaining confidentiality and consistency with Club policy.

• Process vendor invoices, purchase orders, expense coding, approvals, check runs, ACH payments, and vendor statements in accordance with internal controls.
• Maintain accurate vendor records, W-9 documentation, payment terms, insurance certificates when applicable, and year-end 1099 support.
• Reconcile vendor statements and resolve discrepancies with vendors and department leaders in a timely and professional manner.
• Assist with monitoring recurring agreements, leases, subscriptions, contract…