Executive Assistant CL

Executive Assistant

Duties:
Provides a variety of administrative, technical, and staff support services to an organizational unit. Support the control and implementation of organizational objectives. Assist with the development and implementation of projects, programs, and/or processes specific to the operating unit served. May serve as liaison with others regarding activities related to objectives, planning and analysis of issues. Follow safety and security procedures.

Major Responsibilities:

• Perform, as a generalist, a variety of administrative and technical functions in the organizational unit by supporting/assisting administrative, technical, and/or management personnel.
• General office duties as required by Liquid Waste supervision.
• Manage online calendar schedule for managers.
• Prepare documents so that they can be scanned into the Document Control (EDWS) system and maintain records.
• Responsible for ordering office supplies using Puridiom and maintains adequate supplies for management team and support teams.
• Gather information and prepare weekly, monthly reports and presentations and distribute accordingly.
• Review and answer correspondence promptly and accurately. Must have the ability to compile, store and retrieve management data, using computer.
• Organize and proofread documents and emails.
• Assist with drafting and distributing Facility wide communications.
• Proficient with Microsoft Word, Excel, Power Point, Microsoft Teams, and File Maker Pro, Software Applications.
• Establish and maintain filing system.
• Communicate problems to supervision.
• Operate copiers, scanners, printers, and other office equipment required to perform assignments.
• Perform clerical functions such as take dictation, transcribe, compile/arrange and type a variety of interoffice memoranda, letters, reports and other business correspondence.
• Answer telephone, take messages, relay or record information received and distribute accordingly.
• Other duties as assigned by management.

Qualifications:

U.S. Citizen

Must pass SRS drug and alcohol screening and have had no previous record of drug or alcohol related convictions.

Education:

College Degree Preferred (B.S/B.A) High School Diploma or equivalent

Experience/

Skills:

• Five years of practical experience in a technical, business, or administrative area
• Ability to handle multiple priorities while meeting deadlines
• Computer Skills to include Excel, Microsoft Word, Microsoft Teams, Filemaker Pro, experience with Asset Suite, Puridiom, and EDWS preferred.
• Good oral and written communication skills
• Ability to work with different levels of management to achieve desired results.

Work Hours:

A 40-hour work week is scheduled. SRS utilizes various work schedules; including 5/8s (8 hours/day; five days per week), 4/10s (10 hours/day; four days per week), a 9/80s (9 hours/ day, five days on Week A and 4 days on Week

B), or shift schedules. Work week excludes SRS holidays. Each workday has a 30-minute lunch. The normal work location for this position will be an office building.

Area Security Access: A security clearance is not required.

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data…