Payroll & Benefits Accounting Specialist

OVERVIEW

Longenecker & Associates (L&A) seeks a motivated Payroll & Benefits Accounting Specialist to contribute to our mission supporting our work at Savannah River Nuclear Solutions
.

L&A is a woman-owns small business and trusted partner enabling critical missions across the U.S. Department of Energy (DOE) complex for more than 30 years. We contribute to DOE’s nuclear security and environmental remediation enterprise by providing the highest-caliber staff and experts.

L&A is unconditionally committed to mission success and the well-being of employees, the nation and the environment. Our team members are passionate about building a healthier environment for generations to come. We are a community that interfaces and effectively communicates with all levels of management and government. If you have a passion for excellence, seek opportunities to engage in mission- critical work, and consistently exceed expectations, apply now to join our professional family.

The main duties include, but are not limited to:

• Payroll and Benefits Accounting personnel prepare, document, and disburse payroll checks, payroll taxes and benefit payments,
• Time and Labor:
  Assist with reviewing payroll coding on initial timesheet data entry approved by the employee's manager,
• Complete pay-related calculations on timesheet revisions as needed,
• Payroll Processing:
  Process weekly and monthly payrolls with a high degree of accuracy and in compliance with company policies and federal/state regulations,
• Review and validate payroll data to ensure proper employee set-up and timely wage disbursement,
• Calculate and enter ad-hoc paylines as needed,
• Calculate and analyze retro pay and retro benefit situations to ensure they are processed accurately in the payroll,
• Audit payroll control reports and identify discrepancies. Resolve errors in a timely manner to ensure smooth payroll processing,
• Garnishments and Deductions Administration:
  Set up employee garnishments, such as child support, tax levies, and wage assignments, in the payroll system based on court orders and other documentation,
• Accurately calculate and deduct garnishments within required timelines,
• Administer other payroll deductions such as benefits premiums, retirement contributions, union fringe benefits and dues, and voluntary deductions,
• Compliance and Documentation:
  Ensure compliance with payroll tax requirements, state garnishment laws, and legal guidelines related to garnishments and deductions,
• Assist management with data requests for internal and external audit requests as needed,
• Customer Support:
  Respond to employee inquiries regarding garnishments, deductions, and payroll-related questions,
• Reporting and Reconciliation:
  Prepare and distribute payroll reports related to deductions, garnishments, and payroll costs for internal stakeholders,
• They ensure proper setup of employee deductions, garnishments, and union dues,
• They support fiscal and calendar year-end closing processes,
• They analyze the payroll and benefit information and balance accounts to ensure accurate year-end reporting of W2s and 1099s,
• They evaluate current systems and recommend and develop operating efficiency improvements,
• They monitor and ensure proper documentation of employee benefit payments,
• They may prepare reports illustrating payroll expenditures, including such items as tax payments and benefit plan disbursements,
• They manage insurance policy applications and payments and work closely with the IRS and Department of Revenue to ensure the company is properly registered to pay taxes in a timely manner,
• They perform analysis to forecast and budget benefit and payroll expenses. They work with the Department of Energy and the National Nuclear Security Administration for reporting on payroll and benefits contract deliverables,
• They support internal and external audit requests,
• They ensure the payroll and benefits accounts are monitored and reconciled on a monthly/quarterly basis,
• They support annual benefits open enrollment,
• They identify, analyze the cause, and implement controls to minimize and prevent wage and improper over payments,
• They work with employees to administer employee benefit…