Event Administrator

Position: Event Administrator - Contemporary Career Consultants )
RESPONSIBILITIES   Preparation of materials needed for tournaments, including but not limited to the prize lists, start lists, and officials documentation.
Receive and process tournament entries including data entry, payment, verification of memberships and other documentation
Communicating with relevant parties regarding entries, rules, and logistics
Aid in the tournament check-in, stall assignments, and daily needs of competitors
Post-tournament reporting to the governing bodies, including results submission
Processing final billing for competitors
Archive tournament records
Front desk reception (answering our tournament phone lines and directing calls, filing, administrative work)
Ensuring the companies standard is maintained in respect to all aspects of the tournament operations. This includes but is not limited to customer service, supplies, equipment, building conditions, overall cleanliness.
SPECIAL CIRCUMSTANCES   As a sporting venue it is understood that the organization operates with a full employee complement on many evenings and weekends.
MINIMUM REQUIREMENTS   

Experience with similar administrative role is preferred
Knowledge of MS Office Suite including Outlook, Excel, Word and Teams
Reliable transportation to and from work and a valid Class5 driver’s license
Strong team approach and willingness to assist others when necessary
Ability to problem solve and exhibit conflict resolution skills
COMPETENCIES & SKILLS   Excellent customer service skills
Strong attention to detail and positive organizational skills
Strong interpersonal and relationship management skills
Ability to handle confidential information with discretion
Ability to work collaboratively or alone in a fast-paced environment.
Ability to multi-task and meet short deadlines
Ability to problem solve and exhibit conflict resolution skills
Comfortable with working outdoors

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