Event Administrator

RESPONSIBILITIES

• Preparation of materials needed for tournaments, including but not limited to the prize lists, start lists, and officials documentation.
• Receive and process tournament entries including data entry, payment, verification of memberships and other documentation
• Communicating with relevant parties regarding entries, rules, and logistics
• Aid in the tournament check-in, stall assignments, and daily needs of competitors
• Post-tournament reporting to the governing bodies, including results submission
• Processing final billing for competitors
• Archive tournament records
• Front desk reception (answering our tournament phone lines and directing calls, filing, administrative work)
• Ensuring the companies standard is maintained in respect to all aspects of the tournament operations. This includes but is not limited to customer service, supplies, equipment, building conditions, overall cleanliness.

• As a sporting venue it is understood that the organization operates with a full employee complement on many evenings and weekends.

• Experience with similar administrative role is preferred
• Knowledge of MS Office Suite including Outlook, Excel, Word and Teams
• Reliable transportation to and from work and a valid Class5 driver’s license
• Strong team approach and willingness to assist others when necessary
• Ability to problem solve and exhibit conflict resolution skills

• Excellent customer service skills
• Strong attention to detail and positive organizational skills
• Strong interpersonal and relationship management skills
• Ability to handle confidential information with discretion
• Ability to work collaboratively or alone in a fast-paced environment.
• Ability to multi-task and meet short deadlines
• Ability to problem solve and exhibit conflict resolution skills
• Comfortable with working outdoors