Project Coordinator

General Overview

Marks, part of the Propelis Group, Marks is a consumer experience agency creating engaging moments across the entire brand spectrum—from brand design and packaging, to content and consumer connections. We are a collaborative global network of 1,900+ team members across 25+ studios and 20+ countries, partnering with some of the world’s most recognized brands to solve complex business challenges through design, strategy, and craft.

The Project Coordinator provides day-to-day support to the Senior Manager - Global CGI Operations. The Project Coordinator is responsible for supporting day-to-day operations, facilitating client onboarding, aiding in new business initiatives, assisting with training, and maintaining process documentation. The Junior Project Coordinator will play a critical role in ensuring smooth operational flow and enhancing client satisfaction. As an internal role, the Project Coordinator collaborates with project managers, commercial, client success, CGI production management teams, and other stakeholders.

Continuously looking to improve internal processes by applying project management skills and methodologies to ensure client satisfaction.

• Maintain comprehensive project documentation, including plans, progress reports, and presentations using Microsoft PowerPoint and Excel for multiple accounts.
• Collaborate with project managers, commercial, client success, CGI production management teams, and other stakeholders to understand project requirements and incorporate specific feedback into presentation designs.
• Assist in the client onboarding process by coordinating with various departments to ensure all aspects of the setup are handled efficiently.
• Provide support for daily operations, helping to manage workflows, schedule meetings, and ensure that all team members are aligned with project responsibilities.
• Help prepare for and follow up on new business meetings and presentations, gathering necessary documentation and coordinating logistics.
• Support in organizing and scheduling training sessions for new and existing staff, ensuring all materials and resources are prepared in advance.
• Build, manage and maintain internal project schedules ensuring project / program deadlines are met.
• Source images and create PowerPoint presentations based on existing layouts.
• Support in the organization and maintenance of presentation assets, such as images, templates, and historical presentations for future reference.
• Ensure all presentations adhere to company branding guidelines, including font use, colour palette, logo placement, and overall style.
• Vet deliverables to ensure design has been executed to the client brief.
• Assist in identifying areas of process improvement.

• Highly flexible and organized self-starter.
• Strong attention to detail and a good eye for aesthetic design and layout.
• Excellent interpersonal and communication skills, both written and verbal.
• Skilled in Powerpoint and Microsoft office suite.
• Completion of post‑secondary university or college degree, preferably in graphics, communication management and/or design or similar.
• Proven team player.
• Ability to multi‑task in high‑pressure, quick turnaround situations.
• Ability to work with minimal supervision.
• Positive attitude and willingness to learn and grow.
• Effective problem‑solving and critical thinking.
• Ability to make decisions based on logical reasoning and sound judgment.
• A basic understanding of CGI packshot creation is a plus.

• Education: Bachelor’s degree or higher.
• Experience: Skilled in Powerpoint and Microsoft office suite; experience in client onboarding, training coordination, and project documentation.
• Preferred
  
  Skills:
  
  Ability to multi‑task in high‑pressure, quick turnaround situations; basic understanding of CGI packshot creation.

The Ontario pay range for this position is $38,000 CAD to $48,000 CAD annually. Ultimately, in determining pay, we will consider the successful candidate's experience, skills, knowledge, and other job‑related factors.

We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need. We offer equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law. Equal Opportunity Employer Minorities/Women/Veterans/Disabled.