Technical Executive Assistant to Managing Director; Civil & Infras

Provide executive and technical support to the Managing Director in daily business operations.

• Coordinate road, infrastructure, utility and civil construction projects from tender stage through project completion.
• Prepare quotations, cost estimates, technical proposals, prequalification documents and tender submissions.
• Draft, manage and format professional emails, letters, reports, presentations and meeting minutes.
• Coordinate with clients, consultants, contractors, subcontractors, suppliers and government authorities.
• Monitor project schedules, milestones, approvals, procurement activities and deliverables to ensure timely execution.
• Track RFIs, material submittals, shop drawings, method statements and project documentation.
• Maintain an organized document control system for all project and corporate records.
• Support procurement by obtaining quotations, comparing suppliers, preparing purchase requests and following up on deliveries.
• Assist in business development by identifying new opportunities, preparing capability statements and following up with prospective clients.
• Conduct market research and maintain a database of developers, consultants, contractors and project leads across the UAE and GCC.
• Prepare weekly and monthly management reports, project progress reports and action trackers.
• Coordinate meetings, record action items and ensure timely follow‑up with all stakeholders.
• Use AI tools such as ChatGPT, Microsoft Copilot and other productivity platforms to prepare documents, summarise technical information, analyse data, automate repetitive tasks and improve operational efficiency.
• Identify opportunities to implement AI and digital technologies that enhance productivity and business performance.
• Handle confidential company information with the highest level of professionalism and integrity.
• Perform additional assignments as directed by the Managing Director to support the company’s strategic objectives.

• Bachelor’s Degree or Diploma in Civil Engineering.
• 3–7 years of UAE experience in civil, road, infrastructure, or utility construction projects.
• Strong knowledge of project coordination, construction documentation, tendering, procurement and contract administration.
• Excellent communication, presentation and professional email writing skills.
• Advanced proficiency in Microsoft Excel, Word, PowerPoint and AutoCAD.
• Practical experience using AI tools such as ChatGPT, Microsoft Copilot or similar platforms to improve productivity and automate routine tasks.
• Ability to prepare quotations, technical proposals, reports, meeting minutes and project documentation with accuracy.
• Strong analytical, organisational and problem‑solving skills with excellent attention to detail.
• Capability to manage multiple projects, prioritise tasks and meet deadlines in a fast‑paced environment.
• Professional, trustworthy and capable of handling confidential business information.
• Self‑motivated, proactive and eager to learn new technologies and improve business processes.
• Strong interpersonal skills with the ability to coordinate effectively with clients, consultants, suppliers, subcontractors and internal teams.
• UAE driving licence is preferred.
• Immediate joiners or candidates with a short notice period will be given preference.

We are seeking a highly motivated, intelligent, and technology‑driven Civil Engineering professional who can work directly with the Managing Director and contribute to the company's operational and strategic growth.