Accounts Payable Specialist

Accounts Payable Specialist

Position Overview: The Accounts Payable Specialist supports the financial operations of a fast‑paced manufacturing environment by managing the full cycle of accounts payable with accuracy and efficiency. This role ensures that vendor invoices, purchase orders, and receiving documents are properly matched and processed, supporting smooth production flow and strong supplier relationships.

The ideal candidate is detail‑driven, comfortable working with high invoice volumes, and able to collaborate closely with purchasing, receiving, and production teams.

Salary: $52,000 - $55,000

Key Responsibilities

• Process high‑volume vendor invoices, ensuring accurate 3‑way matching (PO, packing slip, invoice)
• Verify pricing, quantities, and terms for raw materials, components, and contracted services
• Resolve discrepancies by coordinating with purchasing, receiving, and warehouse teams
• Prepare weekly check runs, ACH payments, and wire transfers
• Maintain vendor accounts, W‑9s, and payment histories
• Reconcile vendor statements and follow up on credits, missing invoices, or duplicate charges
• Monitor early‑pay discounts and payment terms to optimize cash flow

Qualifications

• Experience in accounts payable, bookkeeping, or accounting required
• Prior experience in manufacturing or industrial environments strongly preferred
• Familiarity with 3‑way matching and inventory‑related transactions
• Proficiency with ERP systems commonly used in manufacturing (e.g., SAP, Epicor, Oracle, Infor, Net Suite)
• Strong Excel skills and comfort working with large data sets
• Excellent attention to detail and accuracy

Preferred Traits

• Understanding of supply chain workflows and vendor lead times
• Ability to troubleshoot invoice issues related to freight, materials, and receiving variances
• Proactive mindset with a focus on continuous improvement and process efficiency