Controller​/Accountant

Job Requirements

• Accounting Degree Required
• Commercial Real Estate Office Experience
• Personal Computer Knowledge and Experience
• Experience of Software Applications
• Quick Books Pro or Quick Books Enterprise Edition required
• Microsoft Office includes Word, Excel & Outlook
• Knowledge & Experience with billing, invoicing, payroll, banking & financial reports
• Excellent Communication Skills
• Excellent Interpersonal Skills
• Quick Study
• Self‑Starter with a high degree of enthusiasm
• Excellent organizational skills with detail orientation

• Personal Accountability
• Attendance, Reliability, High Degree of Personal & Business Ethics
• Confidentiality, Work without Supervision, Leadership, Work with Co‑Workers
• Communication Skills – Includes Oral, Telephone and Written
• Telephone Etiquette: answer promptly, professional manner, determine nature of call and handle in timely manner
• Oral & Written
  
  Skills:
  
  Speak clearly, good listening, positive feedback, professional e‑mail, concise business letters, neat and detailed reports
• Handling of Incoming Calls:
  Prioritize by subject, forward urgent calls, maintain acceptable turnaround time of one hour, return non‑critical calls by end of business day, handle informational calls with mail‑merge letters and automated e‑mail responses
• Invoicing & Billing:
  Prepare invoices/checks, verify accuracy, follow up on payment, maintain log, keep supervision informed of past‑due invoices
• General Office Duties:
  Punctuality, maintain good working relationships, plan daily to‑do list, update manager on communications, weekly client follow‑up, prioritize income‑producing tasks, create action plans for special projects
• Administrative Duties:
  Maintain transaction logs, run errands, file documents, accept deliveries, screen calls, follow‑up with tenants after transactions
• Banking Responsibilities:
  Match checks, prepare deposits, reconcile statements, assure ledger consistency, inform supervision of balances
• Financial Reports:
  Compile accurate data for profit & loss statements, balance sheets, reconcile monthly accounts, maintain ledgers and records, determine retention periods
• Property Responsibilities:
  Maintain financial & maintenance records, process work orders, contact vendors for estimates, enter work orders, follow up on completion, verify invoices, prepare vendor checks, maintain vendor list
• Lease Coordination:
  Prepare checklist, coordinate leases, maintain contact records, track deadlines (improvements, inspections, closings, occupancy, deposits), ensure required paperwork is submitted, prepare required information checklist
• Company Policies/Guidelines:
  Background checks and drug testing may be required, bonding required, cell phone use restricted to emergencies, no smoking on premises, professional dress code (no jeans, tattoos covered, no visible piercings, two earrings per ear allowed)