Executive Assistant II

Summary

Reports directly to the Operations Manager for Administration and required to support a Chief (level). Provides administrative and confidential secretarial support to members of the Executive Leadership Team in the performance of their duties. The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, and prioritizing workflow in key business priorities and strategies on an on-going basis.

• Must be proficient in the English language for both grammar and composition purposes and spelling in order to communicate effectively, to prepare reports, record minutes of meetings, and to compose routine correspondence and other directives.
• Experience working with all levels within an organization is preferred.
• Familiarity with medical and legal terminology helpful but not mandatory.
• Ability to work with and adapt to various personalities and all levels of personnel within the Hospital.
• Proficient secretarial and analytical skills to include typing, filing, dictation, proofreading and editing correspondence, duplication equipment, and hospital-standard computer software programs, including the use of spreadsheets, power point presentations, and electronic mail.
• Must project a highly professional image to contacts both in person and on the phone.
• Must have exceptional organizational skills including the ability to prioritize work.
• Must show initiative, the ability to learn new software applications as applicable and be able to work without supervision.
• Superior verbal skills are necessary to communicate with Hospital personnel and personnel of outside agencies as well as citizens of the community.
• Numerical and analytical ability is necessary to prepare statistical reports and other reports that require calculations and compilation of data. Ability to comprehend and use data to support initiatives.
• Position requires considerable use of discretion, tact, diplomacy and judgment.
• Must have the ability to maintain security of corporate activities and confidential personnel action.
• Possesses excellent time management skills with the ability to be flexible and multitask.
• Understands the initiatives and priorities of the Hospital and the Executives and proactively provides information, materials and support.

• Education:
  
  High School or equivalent required;
  Bachelor's Degree preferred.
• Certification:
  Notary Public license helpful, but not mandatory.
• Years of experience: minimum of 3 required, additional preferred.
• Years of experience supervising: N/A.

Full Time

FTE: 1.000000

Status:
Onsite