Purchasing And Inventory Specialist

Position: PURCHASING AND INVENTORY SPECIALIST
Job Description

General Overview

Under general direction, performs purchasing, procurement coordination, and inventory management functions for the Office of Information Technology. Reviews invoices and contract renewals, manages appropriations, prepares purchasing documentation for approval bodies, and maintains vendor and purchasing records. Oversees device inventory, asset tracking, surplus processing, and secure disposal workflows. Ensures compliance with county purchasing policies, budgetary requirements, and licensing limits. Performs related duties as required.

Required Qualifications

Any combination of training and work experience which indicates possession of the skills, knowledge, and abilities listed below.

* Completion of an Associate's Degree in business, accounting, supply chain, or a related field, or equivalent combination of education and experience.

* Three (3) years of experience in purchasing, procurement, inventory management, or administrative support involving financial review or asset tracking.

Knowledge, Skills, and Abilities

Knowledge of:

* Purchasing and procurement practices

* Inventory control and asset management

* Basic accounting and appropriations

* County government purchasing standards and processes
* * Departmental policies and procedures
* * Office practices and documentation standards

* Public relations and customer service principles

(
* Developed after employment)

Ability to:

* Review invoices and financial documents for accuracy and compliance

* Track and manage inventory, assets, and surplus equipment

* Prepare purchasing documentation for approval boards

* Maintain accurate records and databases

* Communicate effectively in oral and written form

* Analyze data, identify discrepancies, and resolve issues

* Establish and maintain effective working relationships with associates, vendors, and public officials

Skill in:

* Use of office equipment and procurement systems

* Spreadsheet and database management

* PC keyboard and data entry

* Use of Service Now or similar asset-tracking systems

Job Duties

The duties listed below are intended to depict tasks performed by this classification.

Purchasing & Financial Review

* Reviews incoming invoices for accuracy, correct coding, contract alignment, and budget availability; forwards approved invoices for processing.

* Reviews contract renewals and ensures required documentation is prepared and routed for approval.

* Processes purchases and maintains supporting documentation.

* Prepares and submits purchasing documentation for Board of Control, OIT Board, and County Council.

* Processes checks for Accounts Receivable.

* Prepares, seeks approval and submits monthly chargebacks.

* Manages vendor applications and onboarding requirements.

* Maintains Docu Sign usage reports and monitors departmental usage to ensure compliance with licensed limits.

* Tracks purchasing activity and maintains complete purchasing records.

Budget & Appropriations

* Manages appropriations for the Office of Information Technology.

* Assists with budget development, adjustments, and documentation during budget season.

* Coordinates with Finance on budget-related purchasing questions and compliance.

Inventory & Asset Management

* Issues appropriate devices to support technicians for setup and deployment; tracks handoff and technician assignment.

* Enters new devices into Service Now asset records.

* Conducts quarterly asset inventory confirmations; investigates and resolves discrepancies.

* Manages all OIT surplus devices and prepares items for auction according to county procedures.

* Monitors new-device inventory levels; obtains quotes and initiates reorders when inventory is low.

* Assists with purchasing for the annual device refresh.

* Maintains hard-drive shredding inventory and submits shredding orders.

* Processes wiped cell phones for disposition.

* Maintains and reorders cell-phone peripherals when stock is low.

Work Environment

The Work Environment characteristics described here are representative of those that an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment and employee will regularly be exposed to normal hazards associated with an office environment.

Physical Demands

The physical demands described here are representative of those that an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job is physically comfortable. Typically requires sitting, walking, standing, bending, keying, talking, hearing, seeing and repetitive motions; use hands to finger, handle, or feel. May involve lifting light equipment or movement of IT equipment.

Work Location:

470 Grant Street

Akron, OH 44311 (temporary)

Work Hours:

Monday - Friday, 7:30 am to 4:00 pm.

Some evening and weekend hours may be required.

Pre-employment…