Special Programs Coordinator

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Non Bargaining Non Exempt Clerical Akron, OH, US

Salary: $40,000.00 Annually

Reports to:

Resident Services Special Programs Manager

Department:
Resident Services

FLSA Code:
Non Exempt

The Special Programs Coordinator supports multiple initiatives across education, youth development, health programming, and digital opportunity. This position plays a central role in coordinating partnerships, managing program logistics, and providing administrative support that ensures smooth operations across the Special Programs portfolio. The Coordinator works collaboratively with internal teams, community partners, and families to deliver high quality, accessible programs for AMHA residents.

• Coordinate scheduling for programs, meetings, events, and partner activities.
• Manage registration processes, track attendance, and maintain accurate program records.
• Prepare and organize program materials, supplies, refreshments, equipment, and venue needs.
• Support coordination of staff, volunteers, and partner facilitators during events and activities.
• Ensure programs align with school calendars, community schedules, and organizational timelines.

• Collect, maintain, and prepare data for internal monitoring, partner needs, and external reporting requirements.
• Support data-related processes, such as request management, tracking of consent forms, and accuracy checks.
• Assist with quarterly and grant-related reporting for assigned initiatives.
• Maintain organized documentation, digital files, and records across all program areas.

• Coordinate logistics and communication with community partners across education, health, youth, and digital opportunity sectors.
• Support implementation of partner-driven programs by managing schedules, communication, and onsite needs.
• Serve as a point of contact for resident and partner inquiries related to special programs.
• Contribute to maintaining strong, collaborative relationships with agencies, schools, and service providers.

• Assist with recurring program operations such as food security services, wellness events, learning activities, digital access resources, and family engagement programming.
• Manage inventory and participant support needs for assigned programs or lending services (e.g., equipment, materials, devices).
• Provide on-the-ground support at events, workshops, and community activities to ensure smooth delivery and resident engagement.

• Provide administrative support to the RS Manager – Special Programs, including scheduling, communication, data entry and reporting and document preparation.
• Support budget tracking, procurement processes, and coordination of operational needs.
• Prepare internal summaries, reports, data entry and communications to support coordination across Special Programs and Building for Tomorrow.
• Assist with processes and activities that connect multiple program areas and ensure cohesive operations.

• Bachelor’s degree in Education, Masters’ preferred, Youth Development, Social Work, Human Services Community Development or related field or equivalent combination of education + experience.
• Minimum of 1-3 years of experience coordinating youth‑oriented educational or enrichment‑programs (ages 6–17), ideally in a low‑income, under‑resourced, or affordable‑housing context.
• Demonstrated experience with program design, implementation, tracking/outcome measurement and partnership building.
• Strong interpersonal, communication and facilitation skills; ability to engage diverse youth/family populations.
• Proven ability to work independently, manage multiple projects, meet deadlines and adjust to changing priorities.
• Valid Ohio driver license and insurability in accordance AMHA policies, reliable transportation for travel to program sites, community partners in Summit County and surrounding area.
• Commitment to equity,…