Purchasing Aide

This is advanced office support work in purchasing operations. An employee in this class assists the managerial and professional staff in carrying out the purchasing function for the City. Works under general supervision with considerable opportunity for exercising independent judgment in carrying out duties and responsibilities and setting priorities and procedures for the work.

• Perform administrative duties for the division, including answering phones, opening mail, sending correspondence, and taking minutes and notes.
• Assist in initiating requests for Council legislation and for Board of Control recommendations and informational memos.
• Tabulate and produce bid quotations and distribute them to appropriate staff.
• Update City sites with quotes and bid opportunities.
• Prepare and send supplier bid notification letters or emails.
• Assist in preparing contractual documents for supplier's signature and execution by City Law Department.
• Initiate and/or approve purchasing requisitions, supplier invoice requests, invoices, and receipts.
• Research and compile background data necessary to assist supervisor, staff and other City personnel and answer inquiries as needed.
• Assist in obtaining competitive prices for disposal of City surplus equipment and scrap material.
• Maintain City surplus sales records.
• Receive and deposit monies and enter ad‑hoc bank transactions.
• Establish and maintain a variety of manual and computerized files and database systems.
• Operate a variety of office equipment such as personal computer, printer, photocopier, facsimile, scanner, telephone, and calculator, performing related work as required.

• Graduation from an accredited high school or GED.
• Minimum of three years of paid responsible office support work in purchasing operations.
• Considerable knowledge of modern office practices and procedures.
• Knowledge of purchasing practices and procedures.
• Knowledge of document format construction.
• Skill in carrying out basic mathematical calculations and formatting and presenting standard statistical data.
• Skill in establishing and maintaining manual and computerized file and database systems.
• Skill in the use of standard office equipment for purposes of communicating, duplicating, data entry and retrieval, and document creation.
• Skill in establishing and maintaining effective working relationships with others.
• Ability to accurately work with cash accounts.
• Ability to accurately compare, evaluate and transcribe words and numbers.

List of essential job functions available upon request. This is a classified position.

Drug and Alcohol Policy:
The City of Akron is committed to protecting the safety, health and well-being of all employees in our workplace and providing the community with the highest quality municipal services possible. Alcohol, marijuana, and drug abuse in the workplace pose a significant threat to these goals. In furtherance of its goal to maintain a drug and alcohol‑free workplace, the City conducts pre‑employment drug screening for illegal drugs, marijuana, and the illegal, unauthorized use, or intentional misuse of prescription drugs.

Any candidate who tests positive for marijuana or the illegal use of drugs will not be hired.

Equal Opportunity

Employer:

The City of Akron is committed to fostering a diverse and inclusive workforce, which includes building an environment that respects the individual, promotes innovation and offers opportunities for all employees to develop to their full potential. In compliance with Title VII of the Civil Rights Act of 1964 (Title VII), the Americans with Disabilities Act (ADA), the Fair Labor Standards Act (FLSA), and the National Labor Relations Act (NLRA), the City is committed to providing equal employment opportunities for all individuals regardless of race, color, ancestry, national origin, language, religion, citizenship status, sex, age, marital status, sexual preference or orientation, gender identity/expression, military/veteran status, disability, genetic information, membership in a collective bargaining unit, status with regard to public assistance, or political affiliation.

The City adheres to these policies in both its hiring and employment practices.