Purchasing Aide

Overview

This position provides advanced office support work in purchasing operations for the City. The employee assists managerial and professional staff in carrying out the purchasing function and works under general supervision with significant independent judgment and priority setting.

• Performs administrative duties for the division, including answering phones, opening mail, sending correspondence, and taking minutes and notes.
• Assists in initiating requests for Council legislation, Board of Control recommendations, and informational memos.
• Tabulates and produces bid quotations and distributes them to appropriate staff; updates City sites with quotes and bid opportunities.
• Prepares and sends supplier bid notification letters or emails.
• Assists in preparing contractual documents for supplier's signature and execution by City Law Department.
• Initiates and/or approves purchasing requisitions, supplier invoice requests, invoices, and receipts.
• Researches and compiles background data to assist supervisor, staff, and other City personnel; answers inquiries as needed.
• Assists in obtaining competitive prices for disposal of City surplus equipment and scrap material; maintains City surplus sales records.
• Receives and deposits monies; enters ad‑hoc bank transactions.
• Establishes and maintains manual and computerized file and database systems.
• Operates office equipment including computer, printer, photocopier, facsimile, scanner, telephone, and calculator.
• Performs related work as required.

• Graduation from an accredited high school or GED and a minimum of three years of paid responsible office support work in purchasing operations.
• Considerable knowledge of modern office practices and procedures, purchasing practices and procedures, and document format construction.
• Skill in basic mathematical calculations, formatting and presenting statistical data, and establishing and maintaining manual and computerized file and database systems.
• Skill with standard office equipment for communication, duplication, data entry, retrieval, and document creation.
• Ability to establish and maintain effective working relationships; accurately work with cash accounts; accurately compare, evaluate, and transcribe words and numbers.

City of Akron permanent, full‑time employees and eligible dependents are covered by a comprehensive health plan. Paid time off benefits may include paid vacation, paid holidays, sick leave, and paid leave. All non‑safety force employees are members of the Ohio Public Employees Retirement System (OPERS).

The City of Akron is committed to fostering a diverse and inclusive workforce and complies with Title VII, ADA, FLSA, and NLRA. Equal employment opportunities are provided to all individuals regardless of race, color, ancestry, national origin, language, religion, citizenship status, sex, age, marital status, sexual preference or orientation, gender identity/expression, military/veteran status, disability, genetic information, membership in a collective bargaining unit, status with regard to public assistance, or political affiliation.