Office Coordinator - Inpatient Pharmacy

Summary

The Office Coordinator performs daily office functions, financial, and Kronos Time and Attendance Scheduling. Provides clerical support for the director, manager, supervisors, and clinical/staff pharmacists. Participates in cross coverage efforts with other office staff and secretaries.

Monday - Friday, Days 8AM - 4:30PM

Onsite Akron, OH

• Processes Kronos Time and Attendance Schedules for 4 pharmacy departments (IP/OP/Specialty/MV). Edits time discrepancies prior to management approval.
• Assigns Hospital DEA numbers to all resident physicians. Prepares list of physicians, pager numbers, and DEA numbers for use by pharmacists.
• Enters monthly OARRS wholesale reports on the Board of Pharmacy Website. Collates and files monthly invoices of controlled substances transferred to offsite IP and OP units.
• Manages the inventory of DEA 222 Forms.
• Enters individual controlled substance prescriptions into the OARRS Pharmacy Database.
• Manages the Omnicell Email account and forwards Omnicell requests to the appropriate person.
• Prepares the end of month financial statement for transfer of pharmacy costs to other departments.
• Communicates effectively with providers, allied health professionals and other hospital staff. Uses appropriate telephone etiquette. Records, communicates and delivers messages accurately.
• Prepares meeting agendas, reserves conference rooms, and prepares meeting minutes. Work is performed so that meetings operate efficiently.
• Manages and updates all department policies and standard operating procedures. Manages Pharmacy Sharepoint site.
• Provides administrative support for the director, managers, supervisors, and clinical/staff pharmacists. Schedules meetings and coordinates schedules of multiple individuals. Schedules departmental travel itineraries.
• Organizes and maintains departmental files. Prepares files for pick up by Iron Mountain Storage.
• Assists the program manager and buyer with purchasing activities.
• Orders office supplies and subscriptions/books.

Other duties as required

• Experience in a front office medical function is required.
• Experience with maintaining confidential information is required.
• Experience working with all levels within an organization is required.
• Experience in healthcare preferred.
• Proficiency in Microsoft Office (Outlook Excel, Word) or similar software is required. Experience with Visio and Powerpoint preferred. Electronic Medical Record software and scheduling software is preferred.

• High School diploma or equivalent required.
• Associates Degree preferred.
• Years of relevant experience: 3-5 years is preferred.
• Years of experience supervising: none.