Receptionist, Healthcare

Pay Range: $18 - $20

The Receptionist is responsible for coordinating and scheduling appointments for clients, providing excellent customer service, and collaborating closely with other scheduling staff. The Receptionist will answer telephones, schedule client services, perform insurance verification, confirm and reschedule client appointments, greet and assist client during check‑in, and obtain client documentation.

Welcomes and greets all clients as they arrive and notifies providers of client arrival.

Checks client in for appointment and scans all client‑completed paperwork/updates to the electronic health record.

Verifies client insurance and collects co‑pay during time of arrival and when scheduling via phone.

Schedules new clients for intake appointments; provides explanation to client of what to bring, what to expect at first appointment, and collects payment/insurance information.

Orients client to the space and provides company information such as patient rights information, privacy information, and other required notifications.

Answers all incoming calls in an efficient, pleasant, and professional manner and answers inquiries related to appointments, services, and general information.

Confirms client’s appointment and updates systems to reflect any changes such as phone number, address, insurance, and other pertinent file information.

Schedules client’s return appointment, checks client out at end of visit, and sends client satisfaction survey after visit.

Works with clients to address concerns promptly and professionally. Also, works with client and billing to resolve any client insurance issues that impact client’s ability to receive treatment.

Assists in gathering client information to assist billing department in the event of a coding denial.

Maintains professional relationship with clients and vendors as the face of Anew Behavioral Health for the client’s care experiences.

Maintains medical records and correspondence files by recording cancellations, rescheduling, and appointments.

Manages correspondence delivered to worksite.

Attends all required company education seminars/trainings and participates in team/company meetings.

Other duties as assigned.

The Receptionist must have excellent interpersonal skills (verbal and written), organizational skills, proficiency in MS Office and ability to utilize online EHR platforms. The Receptionist must also understand and follow HIPAA compliance.

A High school diploma with experience noted below is required. An associate’s degree in a Healthcare related field is preferred.

None Required

Prior experience in appointment scheduling, customer service, or a related field is preferred.

Requires sitting for long periods of time, viewing computer monitors, and keyboarding and must be able to lift 20 pounds.

Must pass all Federal and State background checks. Other background checks will be conducted for licensures and certifications according to company policy.

Full‑Time, Monday through Friday, 8:00 AM to 5:00 PM

This position is eligible for Medical Benefits, Paid Time Off, and Paid Holiday.