Document Controller

Job Description:

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51stlargest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups.

In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.

Our newest opportunity is for a talented Document Controller to join our team, supporting our client on a major engineered landfill project based in Al Ain, UAE
.

The project involves the construction of a new engineered landfill facility comprising non-inert (municipal solid waste) and inert (construction and demolition waste) cells
. The works include major earthworks and engineered bund construction, landfill lining systems, leachate collection, stormwater infrastructure and associated access roads.

The Document Controller will provide document control and administrative support to the project team, ensuring that project documentation is accurately registered, controlled, distributed, tracked and maintained in accordance with established procedures and project requirements.

We envisage success in this role to include;

• Receiving, registering, logging and distributing incoming and outgoing project documentation.
• Maintaining accurate document registers, transmittals and submission logs.
• Organizing and maintaining electronic and physical project filing systems.
• Supporting document numbering, revision and version control.
• Tracking document review and approval cycles and following up on outstanding actions.
• Coordinating the submission, review and return of technical documents between the Client, Consultant, Contractor and other project stakeholders.
• Checking documents for completeness, correct formatting, references and required supporting information prior to submission.
• Maintaining records of drawings, specifications, reports, technical submittals, correspondence and other project documentation.
• Supporting the compilation and submission of project documentation to relevant stakeholders and authorities.
• Ensuring superseded documents are appropriately identified, archived and retained in accordance with project procedures.
• Maintaining confidentiality and ensuring the secure handling of project information.
• Assisting with audits, document retrieval and project record-keeping activities.
• Coordinating with project teams to ensure timely submission and close-out of documentation.
• Supporting project personnel and consultants in complying with established document control procedures.
• Identifying and escalating document control issues to the Senior Document Controller or relevant project management personnel when required.

To be successful in this role, you will have:

• Minimum 5 years of relevant Document Control experience
  .
• Bachelor’s degree in Engineering, Business Administration, or a related field
  .
• Experience with in an engineering consultancy, contractor or construction project environment
  .
• Experience supporting civil, infrastructure, environmental or waste management projects is preferred.
• Proficiency in Aconex, SharePoint or similar EDMS platforms
  .
• Good understanding of document numbering, revision control, transmittals, workflows and document registers
  .
• Strong organizational skills, attention to detail and ability to manage high volumes of documentation.
• Proficiency in Microsoft Office Suite
  .
• Candidates currently based in the UAE and available for an in-person interview will be preferred.
• Arabic language skills are an advantage but not mandatory.

KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.