Executive Secretary

Summary:

The Executive Secretary (Bilingual – English & Arabic) plays a critical role in supporting senior management within a dynamic corporate environment in the UAE. This position ensures the seamless operation of executive office functions by managing complex schedules, coordinating high-level communications, and maintaining confidentiality and accuracy across all administrative tasks. The ideal candidate will be a highly organized, bilingual professional with proven experience in executive support, capable of navigating fast-paced environments with precision and discretion.

Their contributions are essential to maintaining operational efficiency and professional standards at the executive level.

Responsibilities:

• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare reports, presentations, official letters, and meeting minutes
• Handle confidential documents and maintain organized filing systems
• Coordinate with clients, suppliers, and internal departments professionally
• Screen calls, emails, and correspondence on behalf of management
• Monitor deadlines, follow up on pending tasks, and ensure smooth workflow
• Support day-to-day office administration and executive coordination
• Maintain accurate records, documentation, and office databases

Requirements:

• Fluency in both English and Arabic (written and verbal) is mandatory
• Proven experience as an Executive Secretary, Executive Assistant, or Administrative Coordinator
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Professional approach with attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and manage confidential information with discretion

Preferred Qualifications:

• Experience in a corporate or multinational environment
• Prior UAE or GCC experience is advantageous
• Strong time-management and coordination skills