Document Controller​/Coordinator; Oil & Gas​/Construction

Responsibilities

• Liaise effectively with clients, consultants, contractors, suppliers and internal stakeholders to facilitate seamless project coordination and order execution.
• Administer sales and procurement documentation, including quotations, purchase orders, sales orders, invoices, and delivery schedules while ensuring timely follow‑up on outstanding actions.
• Maintain comprehensive records of vendor registrations, prequalification approvals, certifications, compliance documents, and contractual requirements.
• Track and monitor tender opportunities, quotation progress and sales pipeline activities, providing regular updates on awarded, pending and unsuccessful submissions.
• Support the sales and business development teams in the preparation of bid documentation, tender responses, project correspondence and client communications.
• Conduct proactive follow‑ups with clients regarding quotation approvals, purchase order issuance, payment progress and delivery commitments.
• Coordinate with suppliers to obtain competitive pricing, technical specifications, product availability details and lead‑time information.
• Generate and maintain accurate sales reports, project tracking records, performance metrics and management dashboards to support decision‑making.
• Ensure all documentation and submissions comply with company standards, contractual obligations and client‑specific requirements.

• Proactive, detail‑oriented, and highly organized.
• Experience in the Oil & Gas or Construction sector.
• Strong administrative and coordination skills.
• Acquainted with various government portals like Mushtarayat (preferable).
• Strong proficiency in MS Excel, Word, and Outlook.
• Excellent communication, organizational, and multitasking skills.
• Ability to coordinate effectively with clients, suppliers, and internal departments.
• Experience handling supplier registration and prequalification processes is an advantage.
• Ability to work under pressure and meet deadlines in a fast‑paced environment.