Elementary Bookkeeper - Creekside Elementary Job Harvest Alabama USA,Accounting

Location: Harvest

“Focused on Quality:
Committed to Excellence.”

Job Title: ELEMENTARY BOOKKEEPER

Supervised by/

Reports to:

Chief School Financial Officer

FLSA Status: Non-Exempt

Job Goals:

Under the direction of the school Principal, the employee is responsible for maintaining the school financial records, performing general secretarial and receptionist duties, administering the Child Nutrition Program and processing school payroll and leave information. Perform other duties as required.

Qualifications:

Associate degree in accounting or high school diploma and at least five years’ experience in an accounting position preferred. Any combination of education and experience which provides the qualifications listed previously will be considered.

Experience as a school Bookkeeper is desired.

Knowledge of bookkeeping/accounting procedures and CNP regulations/procedures.

Writing skills to compose, revise, correct, correspondence, etc.

Basic math skills to add, subtract, multiply and divide.

Reading skills to comprehend policies and guidelines.

Ability to type, use computers and related software, and to operate a calculator.

Ability to communicate in person and over the telephone.

Performance Responsibilities and Essential Functions Receipts

Count, verify, and receipts money from various school activities to include clubs, classes, athletic events, concessions, vending machines and lunch room income, fund raiser ticket sales.

Total receipts from receipt book.

Maintain journal for all income and individual account records.

Prepare bank deposit slips.

Make entries on computer from cash receipt forms.

Check totals on computer entries with totals in receipt book.

Print and file cash receipt printouts.

Maintain numerical file for all cash receipt forms and deposit slips.

Compare returned deposit slips with cash receipt account.

Make necessary corrections.

Purchase Orders / Accounts Payable

Issue and receive Requisition forms.

Check signatures, calculations, and extensions.

Complete purchase order from information on requisition and issue purchase orders in numerical and chronological order.

Obtain approval from Principal.

Return original purchase orders to teachers/sponsor for presentation to vendor.

Log purchase orders and make computer entries for purchase orders issued.

Print and file purchase order register.

Periodically check to ensure all purchase orders are accounted for.

Write and issue open/standing purchase orders for monthly purchases.

Make necessary corrections to purchase orders (partial payment, void, amend, etc.).

Maintain current numerical file of open purchase orders.

Receive invoices for payment.

Check invoices for approval signatures.

Match invoices with appropriate P.O. and check material received against material ordered.

Check calculations and price extensions.

Write request for check/invoice when invoice is not provided.

Make accounts payable entries on computer.

Enter invoices into computer and enter vendor, invoice number, due date, amount, and receipt number.

Print and review batch listing for accuracy in computer entries.

Merge invoice bath and pull invoices for payment.

Check batch listing with merge printout and invoice printout for agreement and totals.

Print checks, check register and audit trail.

Review checks and compare with invoices.

Separate checks and obtain signatures on original for mailing.

Maintain numerical file on invoices with second copy of check attached.

File third copy in numerical check file for quick reference.

Maintain accounts payable file on all printouts by batch number (batch listing, merge, invoice payment, check register, audit trail).

Run check register to verify totals.

Post check numbers in logbook and enter spoiled checks.

Process invoices for off-line checks same as for on-line checks.

Type checks, obtain signature and file.

Make computer entries, processing one check at a time through invoice entry, merge, and record (check number and date).

Maintain file on all off-line check printouts.

File invoices with computer printed checks/invoices.

Set up accounts receivable and make computer entries for same.

Submit invoices for payment and make necessary computer entries when payment is received.

Issue and log instructional…