Staff Accountant

Job Description

The Staff Accountant supports the day‑to‑day financial operations of the organization, with a primary focus on accounts payable processing and general accounting functions. The role ensures that all financial transactions are recorded accurately, timely, and in compliance with company policies and generally accepted accounting principles (GAAP). The position is ideal for a detail‑oriented accounting professional with hands‑on accounts payable experience, a solid foundation in bookkeeping or general accounting, and a strong desire to contribute within a high‑growth environment that offers clear opportunities for advancement.

• Review, code, and process vendor invoices in a timely and accurate manner, ensuring alignment with internal policies and procedures.
• Obtain appropriate approvals for all invoices prior to payment and maintain proper documentation for audit and compliance purposes.
• Reconcile vendor statements regularly, identify discrepancies or disputes, and resolve issues promptly to maintain strong vendor relationships.
• Maintain and update vendor master records, including W‑9 forms and 1099 documentation, to ensure data accuracy and regulatory compliance.
• Prepare annual 1099 filings in compliance with IRS requirements and support related reporting obligations.
• Monitor accounts payable aging reports, identify outstanding items, and communicate status and issues to management proactively.
• Assist with monthly, quarterly, and year‑end close processes, including preparation and posting of journal entries and accruals.
• Reconcile assigned balance sheet accounts on a regular basis and investigate and resolve any variances.
• Prepare and post recurring and adjusting journal entries with appropriate supporting documentation and approvals.
• Analyze expense trends, identify unusual variances, and flag issues for further review and discussion with management.
• Assist with fixed asset tracking, maintain depreciation schedules, and support capital expenditure reporting.
• Support general ledger activities, including invoice processing, reconciliations, and other accounting tasks as needed.
• Collaborate with internal teams to ensure accurate and efficient AP workflows and to address questions related to vendor payments and expenses.
• Use accounting software and ERP systems to enter, update, and maintain financial data with a high degree of accuracy.
• Contribute to process improvements in accounts payable and general accounting, including the use of automated AP platforms where applicable.

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field, or an equivalent combination of education and work experience.
• Minimum 2 years of hands‑on accounts payable experience.
• Demonstrated experience in general accounting or full‑cycle bookkeeping, including reconciliations and journal entries.
• Working knowledge of GAAP principles and core accounting fundamentals.
• Proficiency with accounting software such as Quick Books, Sage, Net Suite, or similar ERP systems.
• ERP experience with invoice processing, accounts payable, and general ledger functions.
• Intermediate Microsoft Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and formulas.
• Strong attention to detail and accuracy when working with numerical data and financial records.
• Ability to prioritize tasks, manage multiple deadlines, and perform effectively in a fast‑paced environment.
• Strong organizational skills with the ability to maintain accurate records and documentation.
• Effective written and verbal communication skills to interact with vendors, colleagues, and leadership.
• Solid problem‑solving skills with the ability to identify issues and propose practical solutions.
• Experience with accounts payable, invoicing, reconciliation, journal entries, and month‑end close processes.

• Bachelor’s degree in Accounting or Finance.
• Experience with automated AP platforms such as Tipalti, Coupa, or similar tools.
• Understanding of sales and use tax requirements and related reporting obligations.
• Understanding of 1099 reporting obligations and compliance requirements.
• Experience with…