Accounts Payable Vendor Specialist

Vendor Specialist

The Vendor Specialist is responsible for the timely and accurate posting and payment of Accounts Payable invoices billed to assigned stores.

• Daily:
  • Review COUPA views for pending invoices to be processed and process all invoices.
  • Views:
    • AP Entry (processor name)
    • AP Rejection (processor name)
    • AP Docs Pending (locate stores through search; individual filter can be created)
    • AP Vendor Admin (locate stores through search; individual filter can be created)
    • AP Entry blank location (locate created by – your name)
  • Create invoices received via email that are rejections from CTI to COUPA.
  • Create invoices received via email that are FACILITY INVOICES.
  • Respond to personal email, resolve issues with vendors and store managers.
  • Statement reconciliation and spreadsheet updates:
    • Statement review begins no later than the 3rd working day of the new month.
    • Review/requesting of open invoices over 30 days and updating spreadsheet information on the shared drive is continuous throughout the month.
  • Unclaimed Property and spreadsheet updates:
    • Unclaimed Property review begins upon receipt of file from corporate with BOC data (generally received around the 10th day of the new month).
    • Unclaimed Property research, vendor reach out, submission of requests to ODC, and updating spreadsheet information on the shared drive is continuous throughout the month.
  • SLA:
    Coupa/CTI/FAC invoices = 48 hours from time in entry view or email receipt.
  • SLA:
    Statement Reconciliation = Published each month via AP calendar, generally the last week of the month.
  • SLA:
    Unclaimed Property = Published each month via AP calendar, generally the last week of the month.
• Monthly:
  • Month end processing: assure views listed in daily duties are clear before leaving for day.
  • Attend Statement Reconciliation review meeting with Team Leads and Supervisors.
• As needed:
  • Coordinate with parts manager and store team for parts inventories.
  • Assure views listed in daily duties are clear before leaving for day.
  • Projects to be assigned from leadership team.
  • Cross training with other departments.
  • Assist other team members as needed.
• Performs other related duties to benefit the mission/vision of the organization.

• 2 years of full cycle accounts payable experience.
• Experience with automated posting and payment systems; high volume a plus.
• Experience with Excel, Outlook, and Adobe Acrobat.
• Comfortable in team environment.
• Dealership experience with CDK preferred, but not necessary.

• Weekly pay.
• Paid holidays & paid time off.
• Paid training.
• Stock awards (select management and front‑line team members eligible).

• Insurance: medical, vision, dental, accident, critical illness, and hospital indemnity plans.
• Up to 12 weeks paid pregnancy leave (disability leave).
• Paid parental leave.
• Health savings.
• Flex spending accounts (tax‑free).
• Short‑term and long‑term disability plans.
• Life insurance (whole life and term).
• 401(k) with company match.

• Digital career path tool to assist with career development.
• Continuous training through Asbury's Internal Learning Management System.

• Student loan relief resources.
• Employee assistance program.
• Employee discounts on parts and service repairs.
• Scholarship awards.
• Opportunities to join our community service initiatives, which includes paid volunteer hours.
• Aggressive employee referral program with bonus opportunities.

Asbury Automotive Group is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, pregnancy, sexual orientation, gender identity, genetic information, or any other protected category as defined by applicable laws. We prohibit discrimination or harassment based on any of these characteristics and affirm our commitment to fostering an inclusive and diverse workplace.