Accounts Payable Coordinator III

Job Location

910 Genesee St, Rochester, New York, United States of America, 14611

Worker Subtype:
Regular

Time Type:
Full time

Scheduled Weekly

Hours:

40

Department: 100043 Accounts Payable‑Finance

Work Shift:

UR - Day (United States of America)

Range: UR URG 105 H

Compensation Range: $19.96 - $27.94

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Exercising knowledge of University financial procedures performs non-routine and complex work associated with accounting, bookkeeping, and cost‑recording transactions. Reports on accounting transactions resulting from general operations and/or research activities of the University. Manages multiple priorities using strong problem‑solving abilities. Must follow written procedures and interpret and adjust for variations using independent judgment and self‑directed action. Organization as well as understanding and execution of situation‑appropriate workload prioritization are required for success in this position.

In order to best ensure the highest levels of customer service, this person must maintain processing knowledge and skills. Processes invoices for payment in OnBase, ASC and/or Workday as appropriate or creates/maintains supplier records. Determines and confirms appropriate coding and enters data into systems in a timely and accurate manner. Attention to detail and accuracy of data entered should be confirmed prior to submission.

Workflows/work queue must be diligently monitored so that any rejects or problems can be re‑worked in a timely manner. Productivity levels of invoices must be maintained in addition to other responsibilities.

Extensive interaction with departments and suppliers is frequently required to completely resolve invoicing and payment problems. Resolution always includes timely and professional responses to all phone calls, emails, and faxes. Following up as appropriate until items are processed, removed from supplier statement, and providing payment information to departments and suppliers, are necessary for higher levels of customer satisfaction.

Work with suppliers and departments to get any additional information needed to process outstanding invoices and credit memos. Ensure that invoices and credit memos forwarded on are processed in a timely manner. Prepare credit memos as needed so that over payments, duplicate payments, and other unapplied cash with suppliers can be realized by UR. Utilize Workday, ASC, and OnBase to investigate and thoroughly research transactions as needed.

Review supplier statements for outstanding activity. Proactively work with critical suppliers regarding their statements of open activity on a weekly basis. Provide status updates and discrepancy details as well as work directly with departments and suppliers to resolve discrepancies in a timely manner. Request and prepare for processing invoice and credit memo copies as needed. In addition, other statements that are not targeted should also be reviewed and action taken relative to our payment status with those suppliers.

Review invoices older than one month to ascertain if previously processed and follow up with supplier as appropriate. This includes clarifying payment data with the supplier and helping to resolve misapplied payments.

Assist in timely resolution by investigating and actively following up on designated supplier outstanding credits, duplicate or erroneous payments. Follow‑up may be a letter or verbal communication to obtain a refund check if the University is no longer doing business with that vendor.

Filing of invoices and other documentation that must be referenced later is required daily. Preparing documents for scanning and/or handling by those next in the process. File clean up, including…