Accounting Manager

Description

Accounting Manager

Job Description

• Reports to:
  
  Chief Executive Officer
• Job Title:
  
  Accounting Manager
• Job Code:
• Alternate
  
  Title:
• Version Date: 05/2026 (3)
• Salary Grade:
• Category:
• Department:
  Accounting
• FLSA Classification:
  Exempt/Full-Time
• EEO Code:
  First Level Officials & Managers – 11-3031
• Job Level: Manager

To oversee, manage, and perform Authority accounting functions including accounts payable/receivable, invoice management, accounting records management, payment processing, reconciliations, audits, revenue recording/reporting, prepares and presents reports to the CEO and Board of Directors. Participates in month-end closing and annual audit activities. Supervises and assigns staff and oversees training.

Ensures internal controls are in place and followed. Maintains and expands knowledge and skills regarding accounting policies and standards; stays informed of changes in internal and regulatory guidelines. Organizes and maintains a variety of detailed financial records, both manually and through automated methods.

The statements included in this description are intended to reflect this job's general duties and responsibilities. They are not to be considered all-inclusive. The employee may be assigned other tasks that are not explicitly included in this summary.

• 15% – Oversees accounting and accounts payable activities including purchase order processing, invoice processing, invoice coding, petty cash management, initiates stop payments and void check requests, verifies proper documentation and authorization, processes items in Authority’s financial operations platform, prepares and remits 1099’s, prepares and files accounts payable documents and reports.
• 10% – Resolves payment issues with vendors and customers. Works with other departments to resolve invoice issues and discrepancies to ensure payments are made to vendors in a timely manner.
• 20% – Assists with the daily accounting activities required to maintain the Authority’s general ledger. Prepares journal entries and other financial transactions to record revenues, expenditures, assets, and liabilities, accurately and on a timely basis. Performs general ledger imports and journal entry processing in integrated accounting platforms, verifying accuracy of imported data and resolving discrepancies prior to posting. Assists with monthly revenue recording for parking operations including preparation and review of journal entries related to transient parking activity and pay station receipts.
• 10% – Provides financial administrative support to management as needed, including preparing and presenting financial reports at Board meetings. Prepares reports and analysis as assigned or required including reporting to external agencies.
• 20% – Performs daily and monthly account reconciliations, including clearing account reconciliations for ACH/cash transactions, credit card activity, and accounts receivable balances across integrated accounting systems. Reconciles accounts receivable balances between the general ledger and aged receivable reports, coordinates with the accounts receivable staff to address prior-period adjustments and posting discrepancies. Records and reconciles monthly general ledger activity for outside operators including maintaining individual receivable and liability accounts and verifying periodic remittances against outstanding balances.
• 20% – Assists with monthly, quarterly, and annual closing activities including working with outside auditors.
• 5% – Prepares memoranda, letters, and other correspondence to customers and vendors. Assists other Authority staff in performing day-to-day financial activities.
• 5% – Participates in pre-employment interviews and makes hiring recommendations as needed; interprets and applies human resources policies, departmental policies, and other relevant policies and procedures; reviews time and leave reports for assigned staff; trains or oversees training of subordinates by providing performance feedback and reviewing procedures as needed; conducts staff meetings as needed and provides instructional materials, updates, etc.; prepares and reviews performance…