Office Professional; IT, Operations & Security Departments

Overview

The Office Professional will support the Operations, Information Technology and Security offices of the college in developing, organizing, and sustaining the mission of the college. The Office Professional will adhere to the policies as specified by the Alabama Community College System Board of Trustees and the Drake State Community and Technical College Faculty and Staff Handbook.

Salary Schedule E5, Grade 6;
Salary Range $28,836 - $46,327 (12 Month, Non-Exempt). Salary step placement is based on experience per Drake State's practice for awarding salary step credits.

8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday

• Provide clerical support for the Director of IT Services, Director of Operations, and the Chief of Police
• Receive and handle communications, including electronic communications, correspondence, and telephone calls
• Manage affairs in the assigned office(s) in an effective and professional manner
• Compose letters, memorandums, and other correspondence
• Schedule and arrange all appointments, meetings and travel plans
• Maintain a comprehensive filing system of all student files
• Ensure files are scanned in the BDMS system
• File and maintain documents of a confidential nature
• Work effectively with Banner processes
• Serve on college committees as requested
• Assist the assigned office(s) in implementing strategies to ensure accuracy, quality, and effectiveness in data collection, evaluation, and dissemination
• Assist with ensuring accountability and control of College assets
• Order and maintain equipment and supplies
• Retain and submit documentation as requested to support accreditation efforts
• Perform other work-related responsibilities as assigned by the Director of IT Services, Director of Operations, the Chief of Police, and/or President

Job description may be modified or altered at any time by management.

• Minimum of an earned Associate’s degree from a regionally accredited institution or three (3) years of full-time secretarial or related administrative experience
• Excellent computer skills
• Excellent oral, auditory, and written communication skills
• Excellent organizational skills
• Ability to handle multiple tasks
• Ability to proofread work for accuracy
• Ability to establish and maintain effective working relationships with students, other employees, and the public
• Knowledge of advanced word processing, spreadsheet, database software, and other current computer software applications
• Ability to maintain confidentiality of office information
• Ability to lift 30 lbs. on an infrequent basis
• Ability to stand for prolonged period of time
• Ability to organize work-space

• Experience working with Banner
• Experience working with a budget management

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

• An understanding of and a commitment to the philosophy and mission of a community and technical college
• A sensitivity and commitment to cultural diversity
• Ability to handle various situations in a calm and professional manner
• Ability to work well under pressure and deadlines
• A commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved

Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:

• On-line application
• Current resume
• Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must…