Senior Administrative Assistant

Basic Qualifications

• Administrative Assistant support to Senior Level Leadership
• Experience with documentation management and creating status reports
• Proficient in Microsoft Office, including Word, Excel, PowerPoint and Outlook
• Experience in calendar management and meeting support activities
• Familiarity with making travel arrangements and expense reporting
• Must be willing to work overtime as needed
• Ability to obtain and maintain a Secret Clearance

• Maintain calendars, arrange meetings, make travel arrangements and communicate with internal and external high-level customers
• Conduct frequent travel and expense report reconciliation
• Multi-task effectively in a fast-paced and ever-changing work environment
• Demonstrate initiative, discretion and tact in managing email, telephone calls, calendar prioritization & communication of changes and other requests
• Ensure all correspondence is accurate, complete and properly handled
• Utilize personal computer and standard desk top software (full complement of Microsoft Office Suite) to access Lockheed Martin systems, compose correspondence, create spreadsheets and presentation charts
• Assure administrative detail on all projects. Updates and statuses delegated tasks to ensure progress to deadlines
• Maintain Outlook calendar to ensure efficiency and maximum use of leader's time
• Pursue opportunities to change or lean out processes or approaches
• Determine priorities for non-routine situations
• Receive and direct visitors and clients
• Organize and execute special events (including VIP visits, off-sites, and motivational events)
• Perform additional special assignments as required

• Experience working in a production or operations environment
• Knowledge of event planning and coordination principles
• Strong interpersonal skills and ability to work effectively with internal and external stakeholders
• Excellent attention to detail and ability to maintain confidentiality
• Experience with digital documentation management through SharePoint, shared drives, MS Teams and Channels
• Experience setting up and running VTC meetings
• Ability to problem solve under pressure

Onsite Full‑time:
The work associated with this position will be performed onsite at a designated Lockheed Martin facility.