Senior Administrative Assistant

Senior Administrative Assistant | Lockheed Martin

Administrative Assistant support to Senior Level Leadership Experience with documentation management and creating status reports Proficient in Microsoft Office, including Word, Excel, PowerPoint ad Outlook Experience in calendar management and meeting support activities Familiarity with making travel arrangements and expense reporting Must be willing to work overtime as needed Ability to obtain and maintain a Secret Clearance

Company Mission & Program Overview Space is a critical domain, connecting our technologies, our security and our humanity. While others view space as a destination, we see it as a realm of possibilities, where we can do more — we can innovate, invest, inspire and integrate our capabilities to transform the future. At Lockheed Martin Space, we aim to harness the full potential of space to cultivate innovation, reduce costs, and push the boundaries of what technology can achieve.

We're creating future-ready solutions, focusing on resiliency and urgency through our 21st Century Security® vision. We're erasing boundaries and forming partnerships across industries and around the world. We're advancing spacecraft and the workforce to fuel the next generation. And we're reimagining how space can connect us, ensuring security and prosperity. Join us in shaping a new era in space and find a career that's built for you.

Key Duties & Responsibilities Are you looking to use your administrative experience to take your career to the next level? Do you love being a go-to person in a collaborative team environment? Are you an enthusiastic self-starter who can take initiative? If you can multi-task and thrive in a busy office, this could be the opportunity for you. Join our Production Operations team as an Executive Administrative Assistant supporting our Courtland Operations Site Executive!

In this role, you will:

• Maintain calendars, arranges meetings, makes travel arrangements and communicate with internal and external high-level customers
• Conduct frequent travel and expense report reconciliation
• Multi-task effectively in a fast-paced and ever changing work environment
• Demonstrate initiative, discretion and tact in managing email, telephone calls, calendar prioritization & communication of changes and other requests
• Ensure all correspondence is accurate, complete and properly handled
• Utilize personal computer and standard desk top software (full complement of Microsoft Office Suite) to access Lockheed Martin systems, compose correspondence, create spreadsheets and presentation charts
• Assure administrative detail on all projects. Updates and statuses delegated tasks to ensure progress to deadlines
• Maintain Outlook calendar to ensure efficiency and maximum use of leader's time
• Pursue opportunities to change or lean out processes or approaches
• Determine priorities for non-routine situations.
• Receive and direct visitors and clients
• Organize and execute special events (including VIP visits, off-sites, and motivational events)
• Perform additional special assignments as required

Experience working in a production or operations environment Knowledge of event planning and coordination principles Strong interpersonal skills and ability to work effectively with internal and external stakeholders Excellent attention to detail and ability to maintain confidentiality Experience with digital documentation management through Sharepoint, shared drives, MS Teams and Channels Experience setting up and running VTC meetings Ability to problem solve under pressure