Administrative Associate

Administrative Associate

The Administrative Associate provides comprehensive administrative support for multiple departments in a plant environment, including Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental. This role focuses on accurate timekeeping, expense processing, meeting and travel coordination, record retention, and safety support while delivering superior customer service to internal and external stakeholders.

• Provide general administrative support to Maintenance, Planning, Compliance, Engineering, Fuels, and Environmental departments.
• Perform timekeeping and attendance reporting accurately for covered and non-covered personnel.
• Process employee expense reports and prepare expense statements for tool reimbursements and boot allowances.
• Maintain organized filing systems and manage ordering of office supplies.
• Coordinate travel arrangements for personnel as needed.
• Schedule meetings and coordinate all related logistics, including rooms, materials, and technology needs.
• Gather data, compile information, and prepare reports for departmental use.
• Maintain departmental record retention in accordance with plant and company standards.
• Support all plant and departmental safety initiatives and compliance efforts.
• Maintain Southern Linc phones, including coordinating repairs and replacements.
• Serve as primary contact for vendors regarding copier and printer repairs.
• Update relevant systems to reflect vacation, time off, and call-out lists, and prepare and distribute quarterly and yearly reports.
• Order flowers for sickness or bereavement for designated departmental groups.
• Act as FMLA contact for designated departmental time groups.
• Verify contractor timesheets using Tableau and confirm accuracy with backup documentation.
• Provide backup support for Administrative Assistants in other departments when needed.
• Deliver superior customer service to all internal and external customers.
• Create, compose, and edit written materials such as correspondence, reports, and presentations.
• Make administrative and procedural decisions and judgments within established guidelines.
• Organize resources, establish priorities, and manage multiple tasks and deadlines effectively.
• Interact professionally with all levels of employees and management, building and maintaining positive working relationships.

• High school diploma or equivalent is required.
• One to five years of administrative experience is required.
• Extensive experience in administrative support, including conference, travel, and meeting arrangements, report preparation, and calendar management.
• Proficiency with Microsoft Office applications and extensive computer experience.
• Ability to perform accurate timekeeping and attendance reporting.
• Ability to properly manage sensitive information and maintain confidentiality.
• Strong detail orientation with the ability to multi-task and manage competing priorities.
• Ability to make administrative and procedural decisions and judgments.
• Skilled in organizing resources and establishing priorities.
• Ability to create, compose, and edit written materials with strong attention to quality.
• Effective written and verbal communication skills.
• Positive attitude and ethical behavior in daily work.
• Capacity to provide excellent customer service and interact well with all levels of employees and management.

• Two-year degree or vocational school certification is preferred.
• Experience with SHIPS, People Soft, or other people management software is preferred.
• Accounts payable experience is preferred.
• Experience with timekeeping systems is preferred.
• Experience working with union employees in a plant environment is preferred.
• Demonstrated flexibility, professionalism, and strong interpersonal skills.
• Ability to build and maintain positive relationships with internal and external customers.
• Willingness to take personal responsibility and ownership for assignments to ensure tasks are fully completed.
• Strong team orientation and ability to collaborate effectively.
• Demonstrated commitment to safety and compliance.

This role is based in a plant environment supporting multiple operational departments. The anticipated work schedule is Monday through Friday, 6:00 a.m. to 2:30 p.m. The position involves working with various business systems, including Microsoft Office applications, timekeeping tools, people management software, and data verification tools such as Tableau. The work setting is professional and safety-focused, with regular interaction across departments and with external vendors.

The role requires attention to detail, confidentiality, and consistent adherence to plant procedures and safety initiatives.

This is a Contract position based out of Wilsonville, AL.

The pay range for this position is $18.00 - $26.00/hr eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to…