More jobs:
Licensing Coordinator
Job in
Industry, Butler County, Alabama, USA
Listed on 2026-07-07
Listing for:
Hot Topic
Part Time
position Listed on 2026-07-07
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Do you love Pop Culture? Are you organized, passionate, and detail oriented? Then we invite you to join our Licensing Team here at Hot Topic as a Licensing Coordinator. Our Licensing Coordinators will work alongside our Licensing Specialist and support the Hot Topic Licensing team. This role offers administrative support to the in-house licensing team as well as communicates and follows up with internal teams and external licensing partners.
This role operates on a hybrid schedule and will require to work from our HQ located in the City of Industry, CA 3 days a week.
WHAT YOU'LL DO- Oversee all aspects of the licensed product process from concept to distribution for multiple licenses
- Photograph and ship samples
- Track compliance and adherence to all contractual requirements with the Licensing Specialist
- Monitor contract status from negotiation through execution
- Coordinate and maintain accuracy of product tracking sheets, licensor submission portals, royalty reports, sales reports and SKU set up
- Main contact for internal communication regarding contractual rights and obligations
- Attend internal and external meetings, and respond to follow ups as needed
- Serve as the point person for licensor requests, and work closely to communicate key issues and resolve potential issues
- Performs other duties as assigned
- Bachelor’s degree preferred or relevant experience
- Licensing understanding a plus
- Heavy data entry familiarity
- Must have strong attention to detail for compliance and audit purposes
- High level of organization and ability to manage multiple projects with various deadlines
- Excellent time management skills to help successfully prioritize and complete projects on time
- Strong follow-through
- Proven communication skills; must be articulate and professional both in written and verbal forms
- Ability to work proactively, independently and reliably under tight time frames in a fast-paced environment
- Regularly required to sit, stand
- Occasionally will lift/move samples up to 10 pounds.
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