Billing Clerk

Job Summary

The Billing Clerk will bill foreign carriers for hauling, bill the government for GSA moves, and claim Allied shipments that have been hauled by company drivers.

• Ensure that lease drivers and owner operators are paid correctly and on time.
• Send paperwork to TMO offices to be certified as necessary and make copies of all paperwork and mail invoices that have been billed.
• Ensure that agents do not get past 30 days due.
• Claim hauling revenue for COD shipments and distribute it to service centers and drivers.
• Run the COD delivered not billed report daily to see which shipments have received documents and are ready to bill.
• Work closely with the service centers and dispatchers to make sure documents are received and scanned in a timely manner, and to resolve problems with billing or driver pay and load shipment information from one computer system to another so revenue and driver pay can be calculated correctly.
• Verify that all COD payments have been made and alert the appropriate service centers or dispatchers when payments are missing.
• Check all hauling paperwork for proper signatures and documentation of extra services.
• Audit all weight tickets and make sure hauling information has been entered into both the Coleman and Allied systems correctly to ensure proper rating of shipments.
• Invoice shippers and alert the collections department for any balances that are due.
• Assist the collections department with identifying open credits for COD shipments.
• Assist with national account billing as needed.
• Review end of day billing report for accuracy, then transmit and post.

• Knowledge of company software.
• Interpersonal communication.
• Organizational skills.
• Ability to operate 10-key calculator.
• Proficiency in Microsoft Word and Excel.

Required:

High school diploma or GED.

• Indoors
• Office environment
• Sitting for long periods of time
• Frequent use of telephone