West Valley Front Desk Administrative Assistant

Overview

Epic Engineering is hiring an administrative assistant/receptionist to greet callers and visitors in a courteous, friendly and timely manner. The administrative assistant is responsible for the initial impression as they interact with clients and business professionals. They will assist with preparing professional documents and business proposals and will work directly with the leadership of the firm. This position requires an amiable personality and ability to multitask well.

This is a full-time position Monday – Thursday 7:30 am – 5:00 pm and Fridays 7:30 am –12:30 pm and is based in our West Valley Office.

• Receiving phone calls and visitors
• Work closely with the executives and principals of the company
• Gathering information on current and upcoming projects
• Creating, Editing, Sending, and Linking Contracts for PM’s and company
• Responding to emails in a timely manner
• Printing and binding books for proposals if or when required
• Set up and coordinate meetings and conferences
• Maintaining company files for the West Valley Office
• Assist in obtaining plans and a plan holder’s list for project bidding
• Maintaining client relationships
• Perform general administrative duties

• Knowledge of computers and software applications
• Ability to multi-task well and adapt to a changing environment
• Strong verbal and written communication skills to interact with staff and clients
• Professional personal presentation
• Knowledge of business and marketing terms
• Skilled in utilizing Microsoft Office Software
• Reliability

One to three years of clerical experience preferred but not required.

Epic offers competitive salary based upon experience. Epic also offers an extensive benefit package including health, dental and life insurance, 401(k), paid holidays, 3 weeks paid time off, and a positive work environment.