Secretary, Administrative​/Clerical

Job Title

Under the direct supervision performs a variety of office support and/or secretarial duties for a specified unit/department.

Summary:

Under the direct supervision performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy.

• Report to department chairpersons and may supervise all student assistants assigned to the department office.
• Types correspondence, memoranda, reports, instruction sheets, forms, statistical data or any other material that is relevant to the work of the administrative unit or program to which assigned
• Proofreads all materials typed to ensure their accuracy.
• Compose letters and memoranda from general notes.
• Compiles information from files, records, publications, and other sources, and tabulates this information in accordance with standardized report forms.
• Receives, open, sorts and distributes mail as directed, and assembles related material for use by the supervisor in answering mail.
• Maintains accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments.
• Establishes and maintains accurate and current files of letters, reports, records, and other documentary material, and ensures that information in these files is kept confidential.
• Renders some limited kinds of administrative assistance as directed by the immediate supervisor and in accordance with specific written or oral instructions.
• Receives and places telephone calls, schedules appointments and meetings, makes reservations, greeting visitors and callers, records messages, and performs the functions of an office receptionist.
• Prepared request for office supplies when needed, and receives such supplies.
• Performs general office management duties, and recommends methods for improving office procedures.
• Performs any other duties that may be assigned by the immediate supervisor.
• Performs miscellaneous job-related duties as assigned.

• High school diploma or equivalent
• One (1) year of clerical experience