Administrative Assistant

On-Site Role Job Description

Provides administrative and operational support to business units and departmental teams by coordinating office activities, managing records, preparing reports, and supporting daily business operations. Serves as a key point of contact for employees, vendors, and internal stakeholders while ensuring efficient administrative processes and exceptional customer service.

• Provide administrative support to assigned departments and leadership teams.
• Maintain employee attendance, timekeeping, and related reporting.
• Process expense reports and assist with reimbursement activities.
• Manage filing systems and maintain organized records.
• Order and maintain office supplies and equipment.
• Coordinate travel arrangements and related logistics.
• Schedule meetings, coordinate calendars, and prepare meeting materials.
• Gather, compile, and analyze data; prepare reports and presentations.
• Maintain records retention and document management processes.
• Support organizational safety, compliance, and business initiatives.
• Coordinate communication with vendors and service providers regarding office equipment and administrative services.
• Assist with employee programs, recognition activities, and departmental events.
• Support workforce administration activities, including leave tracking and personnel documentation.
• Review and verify documentation for accuracy and completeness.
• Provide backup support for administrative functions across departments as needed.
• Deliver excellent customer service to internal and external stakeholders.

High school diploma or equivalent required. Associate degree, vocational training, or relevant certification preferred. Three to five years of administrative support experience preferred. Experience with business, financial, human resources, or timekeeping systems preferred. Experience coordinating meetings, travel, calendars, and report preparation required. Accounts payable or expense processing experience preferred. Strong proficiency in Microsoft Office applications required. Experience supporting multiple departments and working in a fast-paced environment preferred.

Positive attitude and strong ethical standards. Ability to handle sensitive information with discretion and confidentiality. Strong organizational and time management skills. Detail-oriented with the ability to manage multiple priorities simultaneously. Ability to make sound administrative and procedural decisions. Strong written and verbal communication skills. Proficiency in creating, editing, and maintaining documents and reports. Ability to build effective working relationships across all levels of an organization.

Strong problem-solving and customer service skills.

Demonstrates professionalism, integrity, and accountability. Provides outstanding customer service. Builds and maintains positive relationships with internal and external stakeholders. Takes ownership of assignments and follows through to completion. Works collaboratively as a team member while supporting organizational goals. Maintains flexibility and adaptability in a changing work environment. Demonstrates a strong commitment to safety, compliance, and continuous improvement.

At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A
- Approachable, C
- Care, and E
- Emergency i.e. work with a sense of urgency.