Administrative Assistant

Administrative Assistant

Provides administrative and operational support to business units and departmental teams by coordinating office activities, managing records, preparing reports, and supporting daily business operations. Serves as a key point of contact for employees, vendors, and internal stakeholders while ensuring efficient administrative processes and exceptional customer service.

• Provide administrative support to assigned departments and leadership teams.
• Maintain employee attendance, timekeeping, and related reporting.
• Process expense reports and assist with reimbursement activities.
• Manage filing systems and maintain organized records.
• Order and maintain office supplies and equipment.
• Coordinate travel arrangements and related logistics.
• Schedule meetings, coordinate calendars, and prepare meeting materials.
• Gather, compile, and analyze data; prepare reports and presentations.
• Maintain records retention and document management processes.
• Support organizational safety, compliance, and business initiatives.
• Coordinate communication with vendors and service providers regarding office equipment and administrative services.
• Assist with employee programs, recognition activities, and departmental events.
• Support workforce administration activities, including leave tracking and personnel documentation.
• Review and verify documentation for accuracy and completeness.
• Provide backup support for administrative functions across departments as needed.
• Deliver excellent customer service to internal and external stakeholders.

• High school diploma or equivalent required.
• Associate degree, vocational training, or relevant certification preferred.
• Three to five years of administrative support experience preferred.
• Experience with business, financial, human resources, or timekeeping systems preferred.
• Experience coordinating meetings, travel, calendars, and report preparation required.
• Accounts payable or expense processing experience preferred.
• Strong proficiency in Microsoft Office applications required.
• Experience supporting multiple departments and working in a fast-paced environment preferred.

• Positive attitude and strong ethical standards.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong organizational and time management skills.
• Detail-oriented with the ability to manage multiple priorities simultaneously.
• Ability to make sound administrative and procedural decisions.
• Strong written and verbal communication skills.
• Proficiency in creating, editing, and maintaining documents and reports.
• Ability to build effective working relationships across all levels of an organization.
• Strong problem-solving and customer service skills.
• Demonstrates professionalism, integrity, and accountability.
• Provides outstanding customer service.
• Builds and maintains positive relationships with internal and external stakeholders.
• Takes ownership of assignments and follows through to completion.
• Works collaboratively as a team member while supporting organizational goals.
• Maintains flexibility and adaptability in a changing work environment.
• Demonstrates a strong commitment to safety, compliance, and continuous improvement.