Administrative Assistant

Administrative Assistant 3 – ADMA3

We are seeking an experienced Administrative Assistant 3 to provide administrative and operational support to departmental teams and leadership at a steam plant facility. The ideal candidate will be highly organized, detail-oriented, professional, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative support to assigned departments and leadership teams.
• Maintain employee attendance, timekeeping, and related reports.
• Process expense reports and assist with reimbursement activities.
• Maintain organized filing systems, records, and documentation.
• Order and maintain office supplies and equipment.
• Coordinate travel arrangements and related logistics.
• Schedule meetings, manage calendars, and prepare meeting materials.
• Gather, compile, and analyze information and prepare reports and presentations.
• Support records retention and document management processes.
• Assist with safety, compliance, and business initiatives.
• Coordinate with vendors and service providers regarding office equipment and administrative services.
• Support employee programs, recognition activities, and departmental events.
• Assist with leave tracking and personnel documentation.
• Review documentation for accuracy and completeness.
• Provide backup administrative support across departments as needed.
• Deliver excellent customer service to internal and external stakeholders.
• Follow all applicable safety, compliance, and organizational procedures.

Required Skills

• Strong administrative and organizational skills.
• Excellent written and verbal communication.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
• Experience with calendar, meeting, and travel coordination.
• Experience preparing reports, presentations, and business documents.
• Ability to handle confidential and sensitive information professionally.
• Strong problem-solving and customer-service skills.
• Ability to work independently and collaboratively.
• Experience with timekeeping, HR, financial, or business systems is preferred.
• Accounts payable, expense processing, or reimbursement experience is preferred.
• Ability to work safely and follow plant/site requirements, including PPE requirements.

Education & Experience

• High school diploma or equivalent required.
• Associate degree, vocational training, or relevant certification preferred.
• 3–5 years of administrative support experience preferred.
• Experience supporting multiple departments or leadership teams in a fast-paced environment is preferred.
• Experience with business, financial, HR, or timekeeping systems is a plus.