Administrative Assistant

Administrative Assistant

Location:

Gaston Steam Plant, Wilsonville, AL Duration: 12 Months

Provide administrative and operational support to departments and leadership by managing records, schedules, reports, expenses, travel, and daily office activities. Serve as a key contact for employees, vendors, and stakeholders while maintaining accuracy, confidentiality, and excellent customer service.

• Provide administrative support to multiple departments and leadership teams.
• Manage attendance, timekeeping, leave tracking, and personnel documentation.
• Process expense reports, reimbursements, and related financial documentation.
• Maintain filing, records retention, and document management systems.
• Schedule meetings, manage calendars, coordinate travel and logistics, and prepare meeting materials.
• Gather and analyze data; prepare reports, presentations, and business documents.
• Order and maintain office supplies, equipment, and administrative services.
• Coordinate with vendors and service providers.
• Support employee programs, events, recognition activities, safety, compliance, and business initiatives.
• Review documents for accuracy and completeness and provide backup administrative support as needed.
• Deliver strong internal and external customer service.

• High school diploma or equivalent required;
  Associate degree/certification preferred.
• 3–5 years of administrative support experience preferred.
• Experience with Microsoft Office applications required.
• Experience with calendars, meetings, travel coordination, reports, and presentations required.
• Experience with timekeeping, HR, financial, accounts payable, or expense systems preferred.
• Ability to support multiple departments in a fast-paced environment.